Executive Assistant & Office Manager

Über den Job

Legend Capital Europe is looking for a reliable, well-organised and proactive Executive Assistant & Office Manager to join our team in Zurich.

The initial focus of the role will be to provide high-quality executive support and ensure the smooth day-to-day operation of the office. As the organisation develops, there may be opportunities to take on a broader range of responsibilities, including supporting selected business and investment-related projects.

Your Responsibilities

-Executive Support

Manage calendars, coordinate meetings and organise business travel for senior managementPrepare correspondence, documents, presentations and meeting materialsSupport the organisation and follow-up of internal and external meetingsHandle sensitive and confidential information with discretion

-Office Management and Administration

Support the smooth day-to-day operation of the Zurich officeCoordinate office facilities, supplies, procurement and general administrationLiaise with external HR, accounting, finance and IT service providersMaintain office records, documentation and administrative processesAssist with the organisation of company events and business meetings

-Communication and Coordination

Act as a point of contact for colleagues, business partners, advisers and service providersCoordinate communication and administrative matters across different countries and time zonesEnsure timely follow-up on agreed actions and administrative matters

-Project Support

Provide administrative and coordination support for selected projects when requiredAssist with meeting arrangements, documentation, information collection and follow-upDepending on experience, interest and business needs, gradually take on broader project-support responsibilities

Your Profile

Relevant experience as an Executive Assistant, Office Manager or in a comparable administrative roleFluency in Chinese and English is essentialGerman at B2 level or above for communication with local authorities, suppliers and service providersStrong proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPointExcellent organisational skills and the ability to manage several prioritiesProfessional, discreet, reliable and attentive to detailProactive and practical, with a positive “can-do” attitudeComfortable working in a small, international and developing organisationAn interest in international business and investment would be an advantage

What We Offer

A varied Executive Assistant and Office Manager position in an international environmentClose cooperation with senior managementThe opportunity to learn about international business and investment activitiesPotential to expand the scope of the role over time, depending on performance, interests and the development of the organisationCompetitive conditions and an attractive workplace in the heart of Zurich