Marketing Administrator

Job Summary

The Marketing Administrator will support the marketing department with various administrative tasks to ensure smooth operations of the department. This role requires a high level of efficiency, attention to detail, and project management skills. You will play a key part in enabling smooth collaboration between internal teams and external stakeholders by managing processes, tracking deliverables, and handling administrative workflows. In this position you will contribute to a dynamic and innovative team!

We are looking forward to meeting you.

Duties & Responsibilities

• Provide administrative support in the planning, coordination, and execution of marketing activities and campaigns
• Coordinate the execution of medical education programs and KOL engagements, ensuring accurate tracking, documentation and internal alignment
• Manage data entry and updates in internal systems (MedCompli), and tracking tools.
• Support the organization and coordination of external engagements, including vendor communications, venue arrangements, and follow-up tracking
• Process invoices and maintain accurate budget tracking records for marketing projects
• Collect and organize data related to marketing campaign performance; support the preparation of routine status reports
• Maintain accurate records of marketing materials in the document control system, ensuring compliance with internal review processes
• Collaborate cross-functionally to resolve operational bottlenecks, anticipate team needs and improve efficiency (pro-active attitude)
• Perform general administrative tasks or special projects as needed to support the marketing organization

Minimum Experience, Preferred Qualifications and Education:

Minimum Qualifications:

• Bachelor's degree in Marketing, Communications, or a related field
• 2-3 years of experience in marketing or a related field
• Fluent in English is a must; German and French are an asset
• Strong written and verbal communication skills
• Prior experience working within a high performing marketing organization and sales teams in a medical device company (B2B)
• Proficiency in Microsoft Office and marketing software (e.g., CRM, Medcompli, COUPA)
• Excellent organizational and project management skills, attention to detail and the ability to manage and prioritize multiple tasks and responsibilities simultaneously under tight timelines and in a fast-paced environment
• Experience with professional engagement of high-level external stakeholders (HCP, KOL)
• Proficient in document control systems, such as Microsoft SharePoint and Oracle Agile PLM
• Experience with graphic design software (e.g., Adobe Creative Suite) is a plus
• Ability to work independently and as part of a team
• Creative thinking and problem-solving skills
• Achievement and result-oriented thinking, strong customer focus and service oriented personality, open for innovations and for changes
• Proficient in document and asset management systems
• Must be detail-oriented and flexible and bring positive attitude

Education:

• Bachelor's degree in Marketing, Communications, or a related field

We are looking for fearless, independent and boundlessly creative people with a high level of purpose who are fun to work with and relentlessly focused on quality output in all forms. Successful candidates for this role will demonstrate excitement for challenging preconceptions and enthusiasm to continually working toward highest quality solutions in the world, while offering a cordial and collaborative approach to getting things done.