Specialised File Manager at 60%

08 May 2026
60%
Lausanne

Job summary

Join UNIL, a leading international teaching and research institution. Enjoy a supportive work environment with numerous benefits.

Tasks

Manage student files for psychology bachelor's program efficiently.
Oversee the secretariat for the psychology teaching commission.
Assist with exam sessions and student reception tasks.

Skills

Must hold a commercial certificate and have 6 years of relevant experience.
Strong organizational skills and teamwork spirit required.
Proficiency in IT tools and ability to handle busy periods.

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About the job

Introduction

A leading international teaching and research institution, UNIL has nearly 5,000 staff members and 17,000 students, distributed between the Dorigny campus and the CHUV and Epalinges sites. As an employer, it promotes excellence, recognition of individuals, and responsibility.

unil.ch/travailler

Presentation

To complete its team, the Faculty of Social and Political Sciences (www.unil.ch/ssp) is looking for a:

SPECIALISED FILE MANAGER AT 60%

Job-related information

Start date: 01.08.2026 or to be agreed

Contract duration: Permanent

Activity rate: 60%

Workplace: Géopolis Building - UNIL - Mouline

Your activities

Integrated into a team of 7 people, you contribute to the smooth running of the student secretariat of the Faculty of SSP. In your activities, you will be required to:

monitor the files of bachelor psychology students and external students (management of computer and paper files, verification of registrations, processing of leave requests, etc.);

manage the secretariat of the teaching commission of the psychology programme (room booking, taking minutes, etc.);

participate in tasks related to the three exam sessions (collecting exam papers from the Institutes, preparing exam files, distributing and collecting papers, entering grades, etc.);

contribute to the smooth running of the student reception.

Your profile

To complete our team, we are looking for a person with the following profile:

holder of a commercial employee CFC or equivalent qualification;

6 years of professional experience, preferably in a secretariat;

excellent organisation and systematic approach;

spirit of mutual aid and collaboration;

comfort with numbers;

great ease with IT tools;

ability to manage periods of intense activity with flexibility, especially during exam sessions and the start of the academic year;

ability to work independently as well as collaboratively in a team;

knowledge of the academic field is an asset.

Your benefits

A pleasant working environment in a multicultural and diverse academic setting.
Opportunities for continuing education, a multitude of activities and other benefits to discover.

More information at unil.ch/travailler

For further information

Stéphanie Huguelet

Assistant for Student Affairs and Teaching
tel: 0041 21 692 37 67

Your application file

Application deadline: 31.05.2026

Please send us your complete application file in Word or PDF format.
Only applications submitted via this site will be considered.

Thank you for your understanding.

Shortlisted candidates will be contacted directly by us for an interview to be held on Monday morning, 8 June 2026.

Job description

Click here to view the job description.

Remarks

UNIL is committed to:
•    Equality, diversity and inclusion within its community;
•    Ensuring an open, respectful and supportive environment;
•    Offering working conditions favourable to balancing different spheres of life.

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