Clerk in School Secretariat (m/f/d)

About the job

Job Advertisement: Clerk in School Secretariat (m/f/d)

Are you an organisational talent, confident in communicating in German and English, and able to keep track even in a busy school day? Then we look forward to getting to know you.

To strengthen our team at the Zug location, Four Forest Bilingual International School is looking for a friendly, reliable and service-oriented person for our school secretariat.

As the central point of contact for parents, pupils, staff and visitors, you ensure a professional reception, clear communication and smooth administrative processes.

Your tasks

• Friendly and professional reception of parents, pupils and visitors
• Handling telephone calls, emails and general enquiries
• Independent organisation and coordination of the school secretariat
• Ensuring clear, professional and timely communication with parents
• Coordinating communication between parents, teachers and school management
• Maintaining data, filing and administrative documents
• Processing incoming and outgoing correspondence
• Supporting the admission process and assisting interested families
• Contributing to school-wide announcements, newsletters and events
• Supporting compliance with our child protection and safety processes

• Completed commercial training, an equivalent qualification or relevant professional experience
• Experience in an administrative, customer-oriented or service-oriented role
• Native-level German skills and very good English skills, both spoken and written
• Strong communication skills and enjoyment in contact with parents and children
• Independent, structured and reliable working style
• High sense of responsibility and a professional and discreet approach to confidential information
• Confident use of MS Office and administrative systems
• Friendly, well-groomed and service-oriented appearance

Advantageous

• Experience in a school or educational environment
• Experience in independently organising a secretariat
• Additional language skills

What to expect from us

• Family-friendly and well-plannable working hours aligned with the school schedule
• An attractive holiday arrangement with holidays generally during school breaks
• A varied and responsible role in an international, bilingual school environment
• A diverse range of tasks with a lot of personal responsibility
• Collaboration with a committed and collegial team
• A professional and appreciative working atmosphere

Have we piqued your interest?

Then we look forward to receiving your application via our online application system. Further information about our school can be found on our website.

Four Forest Bilingual International School is committed to the protection and well-being of children and young people. Employment is therefore subject to successful reference and background checks.