Stiftung für das Kunstmuseum Basel
Basel
Specialist in Duty Planning 80% (80%)
- 15 July 2026
- 80%
- Permanent position
- Basel
Job summary
Join our team as a support specialist in scheduling and administration. Enjoy a dynamic work environment with opportunities for growth.
Tasks
- Manage staffing schedules for around 60 team members effectively.
- Assist supervisors with various administrative tasks daily.
- Contribute to visitor service projects and lead sub-projects.
Skills
- Experience in a similar role, especially scheduling, is essential.
- Strong organizational skills and quick understanding of tasks.
- Excellent communication abilities in German and English.
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About the job
Support in duty planning: You are responsible for the duty planning of various teams (approx. 60 people in supervision) and take on all related tasks such as obtaining information on requirements or correspondence with employees regarding leave requests.
Administrative tasks: You support the supervisor in the demanding daily business. You are responsible for general administrative activities such as appointment coordination, document management, or expense accounting.
Project work: You participate in projects of the visitor service and are responsible for sub-projects such as creating a manual with an agency or organising an information event.
Experience: You have experience in a comparable role, especially with duty planning and the associated tools, and possess advanced Microsoft Office skills (Outlook, Word, Excel, PowerPoint).
Personality: You are an organisational talent with a quick grasp and a high level of commitment. You have a service-oriented mindset and an independent working style. Additionally, you possess very good communication skills.
Education: You have completed a commercial apprenticeship (Federal Certificate of Competence/Professional Examination level) and have an impeccable reputation.
Language: Very good German skills are essential, good English and French are advantageous.
Moscha Huber
Head of Visitor Service
Tel. +41 61 206 63 40
Melanie Roth
Head of HR Business Partner
Tel. +41 61 206 62 11
