Universität St. Gallen
St.Gallen
14 hours ago
Administrative Coordination Project and Processes StartWeek (m/f/d)
- 19 May 2026
- 100%
- St.Gallen
Job summary
Join the University of St. Gallen's dynamic assessment year! Prepare for a rewarding academic journey with an engaging environment.
Tasks
- Plan and coordinate events for the StartWoche with 2,300 participants.
- Manage data preparation and group assignments for StartWoche.
- Evaluate and optimize processes, leading the support crew during the week.
Skills
- Master's degree or equivalent; excellent communication skills in German and English.
- Proficient in Microsoft Office; reliable and systematic work style.
- Team player; flexible to manage varying workloads effectively.
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About the job
Service Centre StartWeek & Assessment Year
The Assessment Year is the first year of the Bachelor's degree at the University of St.Gallen (HSG). The structure of the course and the examination system of the Assessment Year aim to provide students with fundamental subject knowledge, basic scientific qualifications, and self-learning skills, as well as an overview of subsequent specialisation options, to enable them for their studies at Bachelor and Master levels.
One week before the semester begins, the new students of the Assessment Year come together for the StartWeek on the campus of the University of St.Gallen (HSG) to familiarise themselves with the university environment. The StartWeek is an integral and curricular part of the Assessment Year. The overall goal of the StartWeek is to prepare first-year students content-wise and organisationally for their daily study routine during one week and to get to know the social and academic environment of the university.
We offer- Co-design of the course and the annual major event StartWeek
- Challenging and varied activities
- Collaboration in a dynamic and motivated team
- Attractive working environment on campus
In addition to commitment during the intensive preparation phase of the StartWeek, we expect 100% dedication during the StartWeek itself (annual working time). A longer-term commitment is desired. Start of position: from 1 October 2026 or by arrangement.
Have we piqued your interest? Then we look forward to receiving your complete application documents, which you should submit via our online application portal.
Your tasks
- Responsibility for the conception and implementation of the room and time planning of the StartWeek. This includes all events and programme items of the one-week course for around 2,300 people including the individual timetables for 72 StartWeek groups as well as the coordination of all interfaces and processes related to room and time planning.
- Responsibility for all processes related to the StartWeek group allocation concerning data preparation and management.
- Evaluation of processes as well as planning and implementation of process optimisations.
- Coordination of the approximately 30-member support crew before and during the StartWeek and prior training, in preparation for the tasks during the StartWeek, within the framework of two full-day seminars.
- Setting up and operating the StartWeek information desks during the week.
Both areas of the Service Centre "StartWeek & Assessment Year" are coordinated and continuously developed by an experienced core team. Together with student employees, the core team ensures that the start of studies at the University of St.Gallen is a complete success and that new students are well prepared for the Assessment Year.
Your profile
Your profile
- Master's degree (or equivalent qualification)
- Very good written and spoken expression in German and English
- Excellent Microsoft Office skills
- Independent, systematic, efficient and reliable working style
- Initiative, quick comprehension and good communication skills
- Ability to work in a team
- Willingness to work flexibly to compensate for periods of higher workload
- Ideally professional experience in a university environment
"A place that creates knowledge" - As one of the leading business universities in Europe, the University of St.Gallen (HSG) is committed to educating over 10,000 students and offers an attractive and innovative environment in research, teaching, continuing education and administration to around 3,500 employees as one of the largest employers in the region."
