Administrative Assistant

About the job

For our Commercial Department, we are seeking a highly organized, proactive, and service-oriented:

Administrative Assistant (ful-time, permanent)

ROLE

• Manage complex international travel arrangements, coordinating itineraries and optimizing schedules in line with colleagues’ agendas
• Coordinate visa applications and other travel-related administrative requirements, ensuring all necessary documentation is prepared and submitted in a timely manner
• Coordinate on-site visits for customers and prospects, ensuring seamless logistics, including agendas, meeting rooms, accommodation, transportation, and restaurant bookings
• Ensure a smooth and professional visitor experience from arrival to departure
• Manage calendars autonomously, coordinating schedules, prioritizing requests, and anticipating potential conflicts
• Organize internal and external meetings, conference calls, and workshops
• Prepare meeting agendas, coordinate required materials, and support follow-up actions
• Prepare and reconcile travel and expense reports accurately and in a timely manner
• Provide day-to-day administrative support to multiple teams
• Manage purchase requests and invoices
• Prepare documents, presentations, and reports using Microsoft Office tools
• Maintain accurate records and ensure effective document organization