Secretary/Executive Assistant

About the job

As part of the replacement of a colleague retiring, we are looking for a secretary / executive assistant to complete our administrative team composed of two people and a junior assistant.

General mission

The person sought ensures the smooth administrative and organisational functioning of the fiduciary and constitutes one of the first points of contact with our clients, partners and collaborators.

They work closely with the second secretary as well as with all the fiduciary's collaborators.

Main responsibilities

• Telephone reception and welcoming clients
• Management of incoming and outgoing mail
• Management of general emails and forwarding to the relevant persons
• Organisation and follow-up of appointments
• Management of diaries and administrative support to partners and collaborators
• Preparation, formatting and proofreading of letters, reports and other documents
• Scanning, filing and electronic archiving of documents
• Creation and updating of client files
• Management of various administrative tasks related to mandates
• Monitoring deadlines and reminders
• Ordering supplies and general office management
• Collaboration in organising meetings, internal events and other company activities
• Replacement and support of the second secretary during absences or busy periods

Profile sought

• Commercial employee CFC or equivalent training
• Several years of professional experience in an administrative or secretarial role
• Experience in a fiduciary, law firm, bank, insurance or professional services environment is an advantage
• Excellent command of French, both spoken and written
• Good command of common IT tools, notably Microsoft 365 & Copilot
• Comfortable with digital tools and document management systems
• Very good organisational and prioritisation skills
• Precise, reliable and structured work
• Strong sense of confidentiality and discretion
• Excellent presentation and interpersonal skills
• Team spirit, availability and flexibility
• Ability to work independently and take initiative

Particularly sought personal qualities

• Above all, we are looking for a person who is:
• warm and pleasant with clients;
• calm and efficient, even when several requests arrive simultaneously;
• organised and conscientious;
• able to anticipate rather than simply execute;
• comfortable in a demanding professional environment; eager to invest sustainably within an SME.

The ideal profile

• An experienced, stable and reliable person who appreciates the variety of tasks and wishes to play a central role in the daily functioning of a fiduciary.
• Beyond technical skills, we place particular importance on personality, service orientation and the ability to integrate into a small team.

Benefits

By joining Fiduciaire Muller Christe & Associés SA, you will benefit from:

• A stimulating and friendly working environment.
• Opportunities for professional development and continuous training.
• Competitive remuneration and attractive social benefits.
• Flexibility in work organisation.
• A modern and well-located workplace.

Application information

If you are ready to take on this challenge and contribute to the success of our fiduciary, we would be delighted to receive your application. Apply now via our website and join a passionate and committed team!