Responsible for Administration, Accounting & Human Resources (100%)

About the job

iQ-home.net AG plans, implements and supports solutions in the fields of building automation, smart home and IT. For our team, we are looking for a reliable and independent individual who organises our administration, manages accounts payable and personnel administration, and relieves management in day-to-day business.

With us, you take on responsibility and work actively. Practical tasks in everyday office life are just as much part of your role as the careful processing of invoices, personnel documents and insurance matters.

Your tasks

• Administration and office organisation: You handle general correspondence and telephone service, organise mail processing as well as reception, packaging and shipping of parcels. You take care of the procurement of office supplies, consumables and office catering and keep our data and files up to date.
• Accounts payable: You check, code and record incoming invoices including VAT control and assign them to internal expenses or customer projects. You clarify discrepancies, monitor payment deadlines and release checked invoices for payment according to our internal approval process.
• Personnel administration: You manage administrative personnel processes from entry to exit. This includes personnel files, contract documents, payroll and absence administration as well as coordination with social insurance and other external agencies. You provide organisational support in personnel recruitment.
• Insurance administration and control: You manage personnel and company insurances, check policies, premiums and contract deadlines and coordinate the review of insurance coverage. You process notifications and claims in coordination with management and the responsible insurance offices.
• Support for management: You take on administrative and organisational tasks, prepare documents, coordinate appointments and keep track of pending matters. You gather information and ensure that assigned tasks are reliably completed.

Your profile

• A completed commercial apprenticeship or a comparable qualification as well as practical experience in administration, accounts payable and personnel administration, ideally in an SME.
• Knowledge of Swiss VAT and social security system. Experience with corporate insurance is an advantage.
• Confident handling of digital office applications and accounting software. Knowledge of Bexio is welcome. You communicate very well in German; English skills are an advantage.
• An independent, structured and precise way of working. You handle confidential information discreetly, set sensible priorities and naturally pitch in with everyday office tasks.

What to expect

A versatile permanent position in a small team with short decision-making paths and direct collaboration with management. You will have your own area of responsibility and can actively help shape our administrative processes. The activity is predominantly carried out on site in Kemptthal.