Secretary and Administrative Assistant to the Head of Space and Facilities

Managing the secretariat - hub function: The secretariat is the central point of contact for administrative and organisational matters for the versatile 28-member team. Together with an administrative specialist whom you lead, you will take on the diverse secretarial tasks.

Organisation and administration: Your duties include independent document management and data maintenance, organising and coordinating meetings including minute-taking, supporting HR and process management, and organising departmental events.

Administrative assistance to the department head: You are responsible for managing appointments and emails, supporting personal organisation and correspondence, and handling political enquiries administratively. You will regularly liaise with other cantonal offices.

Experience: If you have several years of experience in a comparable position, bring administrative experience and have supported a management level administratively, we look forward to meeting you.

Personality: This position is aimed at a reliable and honest individual who acts proactively and service-oriented. You maintain an overview even in a varied workday and set priorities effectively.

Education: You have a commercial apprenticeship with a Federal VET Diploma (EFZ) or an equivalent qualification. Very good MS Office skills complete your profile.

Language: We expect a quick grasp and very good, stylistically confident oral and written expression in German.

The Central Services area consolidates the cross-sectional and support tasks of the Department of Education. Central Services form the competence centre for organisational, business management, personnel policy and system technology issues at the departmental level and are divided into the following five departments: Finance and Controlling, Digitalisation and IT, Personnel, Space and Facilities, and Material Centre. They ensure smooth operations and act as versatile service providers for the department's specialist areas.

The Space and Facilities department is the competence centre of the Department of Education for planning school space, day-care structures, furniture, minor investments and safety, the operation of the structural infrastructure of schools and kindergartens, including school caretaking and cleaning. It defines future space requirements and represents these as the user representative vis-à-vis the Building Services (BVD) and the owner representative (IBS). The Staff Office is the administrative hub of the department. It includes the secretariat, accounting and rent management.