Administrative Assistant 80-100%

Does your heart beat for the elderly? Do you enjoy contact, organisation and environments where each day brings new situations? Would you like to contribute to the quality of reception for residents and their relatives while ensuring reliable and structured administration? Then you are in the right place!

For our establishment Tertianum le Rolliet in Plan-les-Ouates (GE), which will open its doors in April 2026, we are looking for a

Administrative Assistant 80-100%

Your role

You are a central point of contact for the establishment.

You welcome and support residents, their relatives and people interested in the establishment, while rigorously ensuring the necessary administrative follow-up for its smooth operation.

Thanks to your organisational skills, the quality of your welcome and your ability to circulate information, you help to offer a smooth, warm and reassuring experience, both for residents and their relatives and for the teams.

Your main responsibilities

• Welcome, inform and support residents, families and visitors with care and professionalism.
• Follow up on enquiries from people interested in the establishment, organise and participate in visits and maintain a quality relationship with future clients.
• Manage reception, the telephone switchboard and follow up on administrative requests.
• Handle routine administrative tasks: letters, certificates, contractual documents and residents’ files.
• Ensure invoicing as well as accounting and administrative tasks related to resident management.
• Contribute to the smooth flow of information between different interlocutors and support teams in administrative procedures within your role.
• Participate in creating information and communication materials; proficiency with Canva is an asset.
• Manage and order administrative supplies and support apprentices and interns.
• Participate in building and structuring administrative processes in the context of the opening.

Your profile

• Commercial employee CFC or equivalent.
• Proven experience in a similar administrative role, ideally with invoicing experience.
• Very good IT skills, especially MS Office; experience with SAP is an asset.
• Comfortable with numbers, rigorous, autonomous and organised.
• Excellent interpersonal skills, sociability and real ability to build trust with residents, their relatives and future clients.
• Empathy, listening skills and relational intelligence, including in sensitive situations with families.
• Good writing skills and interest in communication; Canva is an asset.
• Enjoy working in developing environments, varied challenges and process improvement.
• Very good command of French; English is an asset.

Why Tertianum?

Tertianum offers interesting opportunities for professional and managerial careers and we place great importance on our employees being able to reconcile their professional development and lifestyle. This includes a varied range of benefits, for example:

• Opportunities for internal and external continuing education
• An extra day off during the birthday month
• Daily lunch for CHF 10
• Discounted Sunrise mobile and Internet subscriptions
• Discounts on certain supplementary health insurances
• Various fleet discounts

You will find other benefits on our website.

Are you interested?

We offer you an exciting prospect: to participate in the opening of an establishment and help create, from the first contact, a relationship of trust with residents, their relatives and the teams.

We look forward to receiving your complete application via our online tool.