Administrative Assistant (50%)

About the job

We are an inter-cantonal organisation responsible for developing digital health in Western Switzerland. Our mission is to facilitate and secure the exchange of health information between the patient and their healthcare providers, and among healthcare providers themselves. We provide the electronic patient record (EPR) as well as other digital health services.

To support this necessary digital shift for better care coordination and in particular to assist the administrator by contributing to the association's accounting management and personnel administrative management, we are looking for a

Administrative Assistant (50%)

Your contribution

• Carry out various tasks related to administrative and logistical management, including receiving, sorting and dispatching mail, managing the main email address, managing the supplies and various aspects related to the premises
• Welcome and inform visitors
• Prepare, allocate and account for accounting documents and ensure the processing and execution of the association's payments
• Maintain the accounting for the CARA reference community
• Participate in administrative tasks related to personnel management
• Respond to requests from the general secretariat staff for any HR-related inquiries and direct them as necessary on the steps to be taken
• Manage training administration

Your skills

• You organise your work perfectly, prioritise different tasks, manage priorities independently while maintaining a sense of service
• You are methodical, meticulous and respect the established processes
• You are sensitive to public service ethics
• A communicative person, you enjoy teamwork and know how to build trusting relationships with your colleagues
• You are curious about your environment

Your profile

• Federal VET Diploma as a commercial employee
• Proven experience of several years in a similar position
• Comfortable with accounting, including the use of accounting software
• Excellent command of office tools
• Native French speaker with excellent knowledge of German (B2)

What we offer you

• An exciting project serving public health
• A dynamic working environment that encourages initiative and autonomy
• A team that values human connections while benefiting from the synergies of a national collaboration and interaction network
• Modern premises in the heart of the Biopôle campus

For further information, interested persons may contact Mrs Sam Chautems, sam.chautems@cara.ch

Please apply only via the JobUp platform. Only complete application files (i.e. CV, work certificates and cover letter) will be processed.

Application deadline: 30 September 2026

Start date: 1 January 2027

Workplace: Épalinges (VD)

Contract type: Permanent • Salary grade: 5 according to the salary scale of the State of Vaud