Office & Finance Employee (80%)

About the job

We are a law firm in Zurich representing, advising, and training primarily municipalities, schools, hospitals, and public-law organisations on matters of administrative, municipal, personnel, social assistance, as well as child and adult protection law. Another focus of our work lies in conducting investigations (administrative investigations, internal investigations) and supporting investigation commissions. In our work, we place great value on interdisciplinary collaboration with specialists from other fields (psychology, communication, education, and social work). We work closely with our partner companies kompassus.

To handle our mandates at a high level, a strong office team is needed in the background. In this versatile role, you will take on a central position and, together with your colleagues, ensure that our firm functions smoothly organisationally, administratively, and financially. You will work closely with our lawyers as well as the companies of the kompassus group and actively shape processes.

To strengthen our office team, we are looking for a committed, structured, and responsible individual to start immediately or by arrangement as

Office & Finance Employee (80%)

Wednesday and Friday are fixed working days to ensure office coverage. The other two working days will be arranged by agreement.

Your tasks

Office & Administration

• General secretarial and administrative tasks including reception, telephone, mail, and appointment management
• Support for management and lawyers including correspondence and preparation of documents
• Data and deadline maintenance in specialised systems
• Organisation of office operations, infrastructure, as well as internal and external events
• Website maintenance, first-level IT support, and participation in internal projects and system implementations
• Coordination of various organisational and administrative processes in a dynamic law firm environment
• Co-design and further development of internal processes and workflows

Finance

• Accounts receivable, accounts payable, dunning, and internal cost allocations
• Preparation of expense, payroll, and time tracking data
• Assistance with financial statements, audits, and evaluations as well as collaboration with the fiduciary office
• Administration of company vehicles

Your profile

• Commercial training and professional experience in an administrative role, ideally in a law firm environment
• Good knowledge of finance and accounting as well as very good MS 365 and digital user skills
• Confident German language skills and an independent, structured, and reliable working style
• Organisational talent, discretion, and team orientation

Our offer

• An exceptionally varied role with a lot of personal responsibility and scope for design
• Close collaboration with lawyers and the companies of the kompassus group
• Varied tasks at the interface of administration, finance, organisation, IT, and projects
• A collegial, professional working environment
• Modern work tools and clear processes
• Central location in Zurich (Seefeld)
• Contemporary employment conditions

Interested?

We look forward to receiving your application documents. For enquiries, Carolin Schild, Head of Office, will be happy to assist you.