Head of Secretariat and Executive Assistant with Heart and Organisational Talent (f,m,d)

About the job

We are a well-established and versatile company in the aviation/service industry for nearly 40 years, currently positioning ourselves for the future and seeking immediately or by arrangement a warm, organised, and assertive personality. In this varied interface role, you act as the organisational heart of our company and support us in various administrative, organisational, and coordinative matters. If you love keeping an overview, thinking proactively, and radiating calm and confidence with your winning manner even in hectic moments, you are exactly right with us.

Your tasks as Head of Secretariat at Cat Aviation AG:

• Active support of the executive management in their diverse and demanding tasks.
• Comprehensive scheduling and professional management of the secretariat and reception.
• Organisation, preparation, and follow-up as well as partial participation in internal and external virtual and physical meetings.
• Creation and preparation of demanding meeting documents and presentations.
• Minute-taking at executive management meetings.
• Management of the coffee kitchen, meeting rooms, and crew room (including orders, repair requests, and more).
• Organisation of company events.
• Organisation and booking of executive management travel.
• Administration and application for permissions and logins.
• Proper and structured filing as well as electronic archiving of documents, contracts, and business records.

You fit very well with us if you are motivated to support our executive management on site in the administrative area, keep an overview on all channels, and reliably navigate them through the operational day-to-day.

Our desired profile

• Solid commercial basic training.
• A pronounced service orientation, sensitivity, and high social competence.
• Confident German and English in spoken and written form. Additional foreign languages are an advantage.
• Proficient use of common MS Office programmes and digital tools.
• High trustworthiness, absolute discretion, reliability, and integrity.
• A winning, well-groomed appearance and joy in being a positive centre in the secretariat and office daily life.

Cat Aviation AG is currently strategically repositioning and is therefore looking for a reliable personality to support our team with vigour and heart. You can expect a versatile, exciting, and responsible area of responsibility in a fascinating environment as well as an appreciative, collegial team that is already very much looking forward to your support. In addition to 5 weeks of holiday, we organise regular events for coming together and nurturing our culture.

Do you feel addressed? Then we look forward to receiving your complete application documents.