Assistant

Tasks

• You support the communications team with event management. This includes assistance with planning and executing various events (organising rooms, technology and catering, managing addresses, sending communications and invitations, coordinating service providers at the event location, welcoming guests, etc.) as well as preparing the monthly staff meetings.
• You assist the departments with various administrative tasks (e.g. processing applications and decrees, dispatching mail, scheduling surveys and coordination, preparing agendas and meeting minutes, supporting events).
• You take on operational support tasks for the entire office (e.g. ordering office supplies, maintaining meeting rooms, distributing post, reserving meeting rooms, lending and maintaining meeting materials, etc.).
• You provide customer service for external and internal clients (e.g. reception, information, telephone).

Profile

• Completed commercial or equivalent training
• Professional experience in a comparable administrative role
• Affinity for event management
• Willingness to support events on site (evening shifts) is an advantage
• High service orientation, flexibility, resilience and reliability even in hectic situations
• Organisational talent as well as proactive, independent, structured and careful working style with the ability to set priorities correctly
• Good IT user skills (especially Outlook, OneNote, MS Teams)
• Confident oral and written expression as well as audience-appropriate communication style

We offer

You can expect a challenging and varied role. We value good collaboration: trust and recognition of good performance are important to us. We create an environment for new ideas and independent work. Attractive employment and training conditions as well as a centrally located workplace near the main station are further advantages. With the label "Family AND Career" we promote the compatibility of family and career as well as equal opportunities for women and men.

We live diversity and equal opportunities and use differences as strengths, therefore we welcome all applications – regardless of gender, nationality, ethnic and social origin, religion/belief, disability, age as well as sexual orientation and identity.

About us

We are committed to a liveable and urban city.

At the Office for Urban Development, we plan today the Zurich of tomorrow. We weave the city’s history with future visions for liveable neighbourhoods. We create the conditions for Zurich to change and grow. High urban planning and architectural quality is our goal.

Interested?

We look forward to receiving your complete online application. For further information, please contact: Mr Philip Cohen, Head of Development & Services, 044 412 27 94.

Information about the Office for Urban Development can be found at: www.stadt-zuerich.ch/afs.