(Junior) Administrative Officer

About the job

Are you a communication and organisation talent? Do you enjoy keeping track of projects and getting things moving? Do you like researching, quickly finding missing information, and have an eye for detail? Then we are looking for you!

(Junior) Administrative Officer

About the position

Our client, an established company in the energy sector, is looking for a motivated individual as a (Junior) Administrative Officer to strengthen the team from 01.10.2026 or by arrangement.

Here you get the chance to dive into exciting infrastructure projects, actively participate in the preparation of important contract documents, and gain insight into the energy supply of the future. If you enjoy organising, working collaboratively, and have a sense of accuracy, you are in the right place.

Your tasks

• Support project managers with administrative tasks and free them up so they can focus on project work
• Prepare contract and project documents and ensure all information is complete and correct
• Research data, update addresses, and maintain information in the system
• Coordinate missing details by calling stakeholders or internal departments and exchanging emails
• Organise filing and keep order in the document management system

Requirements

• Completed commercial training or initial experience in an administrative or technical role
• Confident use of MS Office, ideally with experience in databases or document management systems
• Very good German skills (at least C1) as well as good French skills
• Reliable, structured, and communicative personality who enjoys working in a team and thinks independently

Benefits

• A collegial, helpful team with open communication and good cohesion
• Thorough induction with the opportunity to gradually expand your tasks
• Modern working environment with space for exchange and your own ideas
• After induction, 1-2 days of home office per week possible
• 40-hour week, public holidays off, and regulated working hours
• Joint team activities such as ski days or go-karting, because here we not only work but also laugh together

Our recruitment process

Step 1: Screening applicationsWe carefully review all incoming applications based on the position's requirements.

Step 2: Online assessmentsSelected candidates complete a personality test as well as a cognitive ability test.

This recruitment is conducted exclusively by Academic Work on behalf of our client. Therefore, we kindly ask you to direct all questions about the position directly to us.
Our selection process is ongoing. The advertisement may therefore be closed early once we proceed to the next phase with suitable candidates.