Administrative Staff Member

About the job

Administrative Staff Member

Become part of our team

Your work has an impact – for Bern and for the people who live and work here. Help shape the community and the future of this city with us: visible, tangible, sustainable.

At the Directorate for Education, Social Affairs and Sport, people are at the centre. The Competence Centre for Work KA supports people who are in training or unemployed with their professional and social integration.

What you will achieve

• Administrative support and relief for the section management and coaching teams
• Maintaining various statistics and preparing reports, presentations, templates
• Administrative processing of files and recording newly registered persons in the case management system
• Handling enquiries from social services (phone, e-mail, Teams)
• Supporting the reception team and the telephone switchboard (as needed)

What you bring

• Completed commercial training
• Several years of professional experience in the commercial field or a comparable position
• Very good digital skills and knowledge of MS Office (especially Excel), Teams
• Efficient, precise, independent working style and reliability
• Networked working and pronounced service orientation
• A flair for numbers, strong organisational skills, proactive, forward-thinking and communicative

Your benefits in Bern

For meaning & city life

With us, you make a difference. You help shape city life, take responsibility and make Bern a better place to live.

Security & stability

We offer you fair pay, clear structures, regulated working hours and long-term prospects.

Room for your whole life

Our working model adapts, wherever possible, to your life. With us, you bring all areas of life into harmony.

Growing with Bern

We give you space for development, further training and independent action.

Healthy in everyday life

With sport, exercise and advice, you stay in shape: physically, mentally, socially – and not just at the workplace.

Benefits for every day

We offer you practical extras that make your everyday life easier and more enjoyable.

Contact

If you have questions about the application process or the employer City of Bern, I look forward to helping you.

If you want to learn more about this position and our team at the City of Bern, I look forward to meeting you and am happy to assist!

Alexandra Steiner

Administrator

031 321 48 65

Your application process

This is how the application process works with us:

Step 1: Online application

Submit your application documents online via our job portal. To allow us to process your documents further, you must create a login. After submitting your application, you will receive a confirmation. We assess each application individually based on the criteria in the job advertisement. This sometimes takes a little time. If your application fits, we will contact you for a first interview.

Step 2: Interviews

In the interview – by phone, on site or online – we want to get to know you. We check whether your expectations of the position match ours, what experience and skills you bring, whether you like our culture and how you fit into the team. If there is mutual interest and depending on the position, several interviews may take place. All your questions about the position, the team or the employment conditions are always welcome.

Step 3: Further steps in the process

Depending on the position, we arrange a trial or taster day, give you a professional task, organise a meeting with the team or invite you to an assessment. Reference checks are usually also part of our application process. You will be transparently informed about all steps in the process.

Step 4: Application decision

Are you convinced by us and we by you? After a verbal offer, you will receive a confirmation, the contract documents and information on how to proceed until you start the job. It didn’t work out? We look forward to you applying for other exciting positions despite a rejection.

For Bern. With heart. With impact.

More than 4,500 people work together in the City of Bern, spread across five directorates and more than 80 professions. We are committed with passion and conviction to the people who live and work here. Together we shape the community and the future of this city – visible, tangible, sustainable. For our city. For Bern.