Executive Assistant 80-100% (m/f/d)

About the job

Organisational talent with drive and impact

• Niederbipp
• permanent
• full-time, part-time

About us

Hey, we are Tela, a family-owned company. For over 50 years, we have been producing high-quality hygiene papers, which, thanks to state-of-the-art technology and continuous innovation, are always adapted to the changing needs of people and markets. With our own wastewater treatment and waste paper recycling plant, we have been pioneers of sustainability since the beginning and still place the greatest value on ecology and environmental awareness today.

More than 200 highly motivated, skilled employees ensure the supply of our regional and international customers at our site in Niederbipp, Bern, among others with the Swiss traditional brand Tela. As a family-run company, Tela has complemented a network of hygiene paper factories in Switzerland, Germany and Poland, which has existed for over 40 years, as a partner since 2021.

To strengthen our team in Niederbipp, we are looking for you as soon as possible as

Executive Assistant 80-100% (m/f/d)

Tasks

• Communication & hub function: As a central interface, you keep the threads together internally, ensure a smooth flow of information and coordinate collaboration between management, departments and external partners. You get presentations, reports and communications to the point
• Organisation & pace-setter: You manage the agenda of the plant team, coordinate appointments, prepare meetings and ensure that nothing is overlooked – structured, forward-looking and reliable
• Processes & digitalisation: You critically question existing procedures, optimise administrative processes and pragmatically and solution-orientedly drive digitalisation initiatives forward
• Reporting & overview: You keep the numbers under control, coordinate label requirements and ensure that reports are prepared on time, cleanly and understandably
• Implementation & impact: You support management in day-to-day operations, prepare decisions and ensure that measures and projects are actually implemented.
• Appearance & experience: You organise plant tours professionally, confidently look after visitors and contribute to ensuring that our company leaves a lasting impression

Profile

• Background: You have a commercial education or a business degree as well as several years of experience in a comparable assistant role – ideally in an industrial environment and ideally have completed further training as an executive assistant with a federal diploma
• Skillset: You are proficient in MS Office, especially Excel and PowerPoint. You handle key figures, reports and administrative processes routinely
• Working style: Structured working, networked thinking and an independent, proactive working style characterise you
• Personality: You communicate clearly and appropriately for the audience, appear confident and handle confidential information with absolute discretion.
• Drive: Hands-on mentality, perseverance and a high standard for your own work help you keep an overview even in hectic situations
• Languages: You communicate confidently in German, English and other languages are a plus.

Offer

• At least 5 weeks of holiday so you can properly relax
• Free parking spaces so you don’t have to worry about finding a parking spot
• Look forward to birthday, Easter and Christmas gifts
• A good pension fund for your future security
• Free fruit and ice cream in summer as well as healthy catering options
• Work in a very good team and a great atmosphere
• Free products four times a year
• A thorough introduction and training to prepare you optimally for your tasks
• Opportunities for further education and training to constantly expand your skills
• Access to our employee app for current information and communication
• Benefit from bonuses for successful employee referrals

Contact

Melissa Bagdat

Head of Human Resources

Tela GmbH | Human Resources Department | Rotboden 1 | 4704 Niederbipp