Office Management Intern

About the job

Bringing a building out of the ground, robust, beautiful and efficient: more than a job, it is a tremendous challenge that excites us every day.

At Swissroc, we are looking for profiles passionate about construction and real estate, but above all driven by the desire to innovate and go beyond the status quo.

As part of our development, we are looking for our future Office Manager Intern, a true pillar of office life and guarantor of an exceptional experience for our employees, clients and partners.

On the agenda

Reception & Client Experience

• From reception, ensure a physical and telephone welcome with a level of service inspired by high-end hospitality
• Guarantee a smooth, warm and quality experience for clients, partners and employees
• Participate in the integration and welcoming of new employees

Events & Office Life

• Participate in the organisation and coordination of internal and external events: annual meetings, inaugurations, aperitifs, etc.
• Contribute to operational coordination and logistics management on the day
• Participate in organising client gifts and setting up personalised attentions

Administrative Management

• Manage incoming and outgoing mail
• Handle document management, archiving and correspondence processing
• Participate in organising business travel
• Oversee meeting room management and contribute to calendar coordination

Facility Management

• Participate in the overall management and smooth operation of infrastructure, equipment and workspaces
• Centralise needs, coordinate interventions and ensure follow-up with external providers: maintenance, cleaning, suppliers, etc.
• Ensure the quality, aesthetics and impeccable upkeep of spaces
• Participate in managing the vehicle fleet: scheduling maintenance, monitoring technical interventions and organising tyre changes

This internship will offer you a cross-functional view of how a company operates and will allow you to develop concrete skills in hospitality, administrative management, events, supplier coordination and workspace management.

What we offer

• A 100% internship, based on 40 hours per week, during office hours
• Two weeks’ holiday over a 6-month internship period, as well as the Ascension Day bridge
• Access to a platform offering discounts and good deals with over 150 brands
• Support throughout your internship to aid your learning and development
• The Swissroc Academy, providing access to various training programmes
• Numerous varied events to bring teams together informally and create links between subsidiaries

Joining Swissroc Group means being part of a diverse group, steeped in a strong corporate culture where fulfilment, commitment and respect are at the heart of our concerns.

Profile sought

Internship must be 6 months long as part of a mandatory and accredited internship for diploma validation. Other applications cannot be considered.

You are ideally studying in hospitality, service or a related field. You may also have developed a genuine interest in these professions and wish to discover the role of Office Manager in a demanding and dynamic environment.

Beyond your background, we are primarily looking for a mindset: a warm, positive and energetic person who genuinely enjoys pleasing both our clients and colleagues.

If…

• You have an innate sense of welcome, hospitality and service, and are keen to go beyond expectations
• You are curious, attentive and proactive
• You have a strong team spirit and do not hesitate to support your colleagues when needed
• You have a creative mind and enjoy bringing ideas and imagining those little attentions that make a difference
• You are a true "Swiss Army knife", resourceful: you like to understand how things work and find solutions to unforeseen events
• You are sociable, versatile, organised, methodical and conscientious
• You are proficient with IT tools, especially Excel, Word and Outlook
• You have a good command of English, both written and spoken
• A good knowledge of the Geneva economic fabric as well as local customs and codes is a real asset
• You place great importance on your appearance and know how to adopt a professional posture suited to your environment and interlocutors
• You hold a driving licence

…you could be the rare gem we would be happy to work with.

The recruitment process

• A video interview with Philippine or Fanny from the Talent Acquisition team, to get to know you and discuss your background, motivations, as well as your fit with the job requirements and our company culture
• An operational interview in our offices with your future manager
• After the interview, we will invite you to share your feedback and impressions about our exchanges
• A response from us
• And, we hope, your integration within Swissroc!

NB: job offers or any other contractual documents are only sent by the Swissroc HR teams.