Project & Administration Team Assistant (50 - 60 %)

About the job

We are engineers by conviction. We are the first point of contact for acoustics, building physics, energy, sustainability, fire protection and pollutants. From Bern, Basel, Zurich, Lucerne, Lausanne, Geneva and Visp throughout Switzerland

Where others see chaos,
you see the next to-do.

Become a Project & Administration Team Assistant in our team in Bern (50 - 60 %)

Why do we need you?

• Because without you, simply nothing runs: You support the team – from correspondence to reception to mail and orders
• Because you relieve project managers in daily business and confidently handle project recording, quotations and invoicing
• Because you accompany new colleagues from day one – you coordinate onboarding and offboarding with care and foresight
• Because you keep an eye on the monthly hours and expense control – no number slips through the net
• Because you manage debtors and creditors carefully and always keep an overview
• Because you not only maintain our data in CRM and ERP systems (Vertec, Abacus) but actively develop them further
• Because you love working in cross-location teams
• Because you don’t just apply existing processes but develop them further and AI is not just two letters of the alphabet to you

What are you especially good at?

• You are the hub that holds the team together – open, proactive and with joy
• Numbers are your home: confident, precise and always with a clear thread
• Structure is your strength – even in hectic times you remain calm and find pragmatic solutions
• Networked thinking and juggling various topics simultaneously are your favourite disciplines
• You communicate clearly, bring humour and radiate positive energy

What do you bring?

• Commercial clerk EFZ or comparable training as well as experience in a similar assistant or administrative role, ideally in a planning or engineering office
• Very good German (C1 or native), French skills an advantage
• Confident use of Microsoft 365 (Outlook, Teams, Sharepoint, Word, Excel); ERP experience
• Proactive and process-oriented mindset
• High resilience as well as independent, precise working style
• Commercial understanding of project business: cost coverage, advance payments, retentions and overbilling are familiar to you and you proactively keep an eye on the figures

What you can expect from us:

• We have trust in you and your abilities
• GaE is sociocratically organised: circle organisation instead of "top-down" hierarchy
• Induction, development, constructive error culture and transparency
• Varied and agile environment, motivated team, state-of-the-art software and infrastructure
• Central workplace in Bern

Do you want to join us?
If you are tempted to say yes, we look forward to receiving your digital application.

Career at Gartenmann Engineering – Become part of our team