Secretary

About the job

Secretary

Start of work

By arrangement

Employment relationship

Fixed-term for 1 year

Institute / Workplace

School of Biomedical and Precision Engineering

About us

The School of Biomedical and Precision Engineering (SBPE) at the University of Bern employs research groups in the field of biomedicine and precision engineering. The university teaching, in cooperation with the Bern University of Applied Sciences, offers the Master’s degree programme in Precision Engineering.

The secretariat is the central organisational unit and communication hub of the institute and includes diverse and interesting tasks. The SBPE is looking for an administrative employee for the research and study administration secretariat management, starting immediately, fixed-term for 1 year with the option of extension.

Tasks

• Financial administration: Independent processing of invoices, monitoring of operating and third-party funds, account coding and credit card statements, invoicing, expense claims, material orders
• Secretariat: General secretarial duties, correspondence with various stakeholders and reception, filing and maintenance of databases, minute-taking, website maintenance, organisation of events
• Professor’s secretariat: Administrative support, organisation of appointments, travel bookings
• Personnel administration: Independent processing of entries and exits, personnel changes (extensions, changes in funding sources and functions, family allowances, EO), enquiries and information
• Study administration: Handling enquiries from students and lecturers, support in planning and organising courses, support for study coordination

Profile

• Commercial training in E or M profile with professional experience
• Good IT user skills (MS Office; Adobe XD and InDesign desirable)
• Willingness to learn new software and platforms
• Very good German and English skills, spoken and written
• Careful handling of confidential information, discretion
• Independent, solution-oriented and reliable working style, ability to work in a team

Your benefits

Interdisciplinary collaboration

Healthy corporate culture and good working atmosphere

Meaningful work and fair remuneration

Team-oriented work

Working at UniBE

The University of Bern offers not only exciting tasks but also an environment that actively promotes development, diversity and equal opportunities. Discover what distinguishes us as an employer and how you can progress with us.

Application and contact

Please send your application with the usual documents electronically as a PDF by 24 October 2026 to Mr Niels van Leeuwen (info.sbpe@unibe.ch). We review applications on an ongoing basis and could imagine starting conversations with applicants during the application period.

Questions about the position?

Mr Niels van Leeuwen
info.sbpe@unibe.ch (Mon–Fri)
Tel +41 31 684 64 15 (Tue–Fri)

Questions about the application?

Mr Niels van Leeuwen
info.sbpe@unibe.ch (Mon–Fri)
Tel +41 31 684 64 15 (Tue–Fri)