Administrative Assistant 95%

About the job

The Municipality of the City of Prilly is committed to ensuring a qualitative and harmonious urban development of the commune and the region, thereby guaranteeing a high level of services for the entire population.

The Childcare Service offers care services for children up to 12 years old within the framework of the Child Day Care Act (LAJE), allowing parents to better balance family and professional life.

As part of a retirement departure, we wish to welcome a new person to our team. You will have the opportunity to take on a varied and enriching role, at the heart of activities related to childcare, and to contribute to the quality of services offered to families.

Administrative Assistant 95%

Your main tasks

• Carry out routine administrative tasks, various correspondence as well as welcoming parents at reception and by phone for family day care and two school-based childcare centres
• Manage registrations, waiting lists and follow-up of care services, in collaboration with the coordinator or management of the relevant structures
• Establish fees and billing for parents, ensure file follow-up and participate in handling contentious situations, notably by seeking appropriate solutions
• Collaborate on the HR administrative follow-up of family day care providers (AMF), particularly regarding salary calculations, hours, absences and expenses
• Order meals for collective care structures and check the corresponding invoices
• Ensure the updating of documents and follow-up of administrative obligations with the relevant authorities, notably the SCAJE and FAJE
• Manage the equipment provided to AMF and collaborate with internal partners, notably school secretariats and educational teams.

Your profile

• Federal VET Diploma as a commercial employee or equivalent training
• You have several years of professional experience in a secretarial role, ideally in the childcare sector
• Excellent command of French, both spoken and written
• Very good command of common IT tools
• Organisational skills, rigour, precision and ability to manage priorities
• Sense of responsibility, autonomy and initiative
• Good interpersonal skills, tact and ability to collaborate with a variety of stakeholders
• Absolute discretion and respect for confidentiality.

We offer you:

• An environment where your work concretely contributes to balancing the private and professional lives of families
• The opportunity to hold a versatile position, at the heart of exchanges with families and various network partners, within a dynamic and collaborative municipal framework
• Benefit from an autonomous, varied and stimulating position.

Application deadline: 31 October 2026

Start date: February 2027