AO Foundation
Davos Platz
6 minutes ago
Assistant to Head of Education Events (ID1947)
- 10 March 2026
- 100%
- Permanent position
- German (Fluent), English (Fluent)
- Davos Platz
About the job
The AO is a medically guided, not-for-profit organization, a global network of surgeons, and the world's leading education, innovation, and research organization specializing in the surgical treatment of trauma and musculoskeletal disorders. We are home to people from all over the world, from different backgrounds, with diverse talents and specialist areas. What binds us together is our passion for excellence, our dedication to our mission of improving patient care, and our understanding that we are stronger together: we are one AO.
For more information, visit: https://www.aofoundation.org/
Assistant to Head of Education Events (ID1947)
Main Responsibilities
- Support the Head of Education Events by handling administrative tasks such as communications, agenda management, meeting planning, team coordination, analyses, and summaries, travel booking and coordination
- Organize management and staff team meetings with the Global Education Events team; track follow up actions and ensure timely delivery by responsible parties
- Maintain structured document management systems (SharePoint, Teams folders, archives, templates) to ensure consistency and accessibility
- Coordinate internal and external communications and ensure efficient, timely, and clear information flow
- Act as the contact point for the Education Events team and other internal/external stakeholders, ensuring timely follow-up and professional representation
- Manage and run assigned projects independently to support the Head of Education Events, ensuring objectives, timelines, and quality standards are met
- Maintain an overview of deadlines, ongoing projects, and key commitments to ensure milestones are met and no topics fall through the cracks
- Prepare high quality meeting minutes, reports, presentations, and other materials for internal and external stakeholders
Prepare briefing materials ahead of important meetings, ensuring the Head is fully informed and prepared - Identify risks, misalignments, or workflow bottlenecks early and propose solutions to prevent escalation
- Support the AO Davos Courses, AO's annual and global flagship event, by
- Scheduling, preparing for and organizing (logistics) key meetings with internal and external stakeholders including professional and precise minutes
- Creating, managing and monitoring follow-up action lists from the meetings
- Assisting in the organization of the annual Chairs meeting (venue and dinner reservations, faculty travel management, onsite setup)
- Providing support to the onsite organization of the Courses (first two weeks in December)
Main Requirements
- At least 5 years of practical experience in a similar position
- Preferably executive assistant, and/or event management background
- Outstanding organizational skills, very high attention to detail, and the ability to manage multiple projects in parallel
- High customer orientation; acts as a role model in professional behaviour, manners, and workplace conduct
- Experience working in an international and multicultural environment preferablye in healthcare/medical/lifescience.?science
- Ability to manage tight deadlines, prioritize effectively, and work independently within assigned resources
- Motivated and energetic, demonstrating trustworthiness, loyalty, and reliability
- Proactive mindset: ability to think ahead, anticipate needs, identify gaps before they arise, and take initiative to improve processes or prevent issues
- Strong problem?solving skills, with the ability to propose solutions rather than escalate problems
- High degree of discretion and the ability to handle sensitive or confidential information appropriately
- Strong technical proficiency (e.g. Office 365, digital collaboration tools (Wedo), Salesforce, Concur)
- Excellent English skills (written and verbal) and a good command of German
- An interesting and varied job in an exciting and innovative organization
- The opportunity to be part of a highly committed international team
- Modern infrastructure
- High degree of flexibility regarding working hours and location (depending on operational requirements)
- Generous pagacke of social benefits, including supplementary vacation days and pension scheme contributions
- Internal skills training opportunities and support for continued education
