AN ADMINISTRATIVE AND RECEPTION ASSISTANT / AN ADMINISTRATIVE ASSISTANT AND RECEPTIONIST AT 100%

About the job

To strengthen its Secretariat, the Geneva Bar Association is looking for a dynamic, curious, reliable, and detail-oriented person who wishes to commit to a stimulating professional environment.

Mainly responsible for welcoming visitors to the Maison des avocats, this person is the first point of contact for members and third parties. They ensure the quality of their reception and the follow-up of their requests while providing versatile administrative support to the Secretariat.

YOUR TASKS

Professionally and warmly manage the physical and telephone reception of the Maison des avocats.

Handle routine requests from members and third parties and ensure their follow-up.

Manage diaries and bookings, as well as incoming and outgoing mail. Participate in the preparation and formatting of letters, communications, and other documents. Oversee the upkeep of the premises and contribute to daily logistics.

Provide support to other Secretariat members in their activities, depending on needs.

YOUR PROFILE

Commercial employee certificate (CFC), commercial professional maturity, or equivalent training.

Previous experience in a reception or administrative role is an advantage.

Perfect command of French, impeccable spelling, and excellent writing skills.

Excellent command of office tools, particularly the MS Office suite, and ease with formatting.

Rigour, reliability, and genuine attention to detail. Service and reception orientation, interpersonal ease, professional appearance, and dynamism.

Autonomy, sense of priorities, flexibility, and team spirit. Discretion and sense of confidentiality.

WE OFFER YOU

A versatile and varied position at the heart of the Bar Association’s operations and in daily contact with its members and partners, offering diverse and evolving tasks.

A small committed team where collaboration and mutual support are important.

A stimulating working environment at the heart of the Bar’s life.

Workplace: Maison des avocats, rue de l’Athénée 4, 1205 Geneva.

Start date: immediately or to be agreed.