Senior Executive Assistant, Operations & Projects

About the job

Senior Executive Assistant, Operations & Projects (70–100 %)

Medicalculis GmbH | Zurich | Hybrid

About us

Medicalculis is an innovative Swiss company with a clear goal: to make the calculation of medical additional services in the field of hospital supplementary insurance (VVG) simpler, more transparent and more efficient. With our modern, practice-oriented calculation aid, we support doctors, clinics and insurers. We combine sound expertise with new ideas, question existing approaches and continuously develop our solutions.

To strengthen our team, we are looking for an experienced, committed and forward-thinking individual with a strong sense of accuracy and quality. You will support a member of our executive management in daily work and at the same time independently take on organisational and operational tasks.

Do you like taking responsibility, think ahead, keep an overview and enjoy advancing things reliably and independently? Then you might be a good fit for us.

Your tasks

Executive Assistance & Management Support

• You comprehensively support a member of the executive management in operational day-to-day business and independently take on organisational as well as professionally demanding tasks.
• You prepare information, decision-making bases, presentations and other business documents in a structured and audience-appropriate manner.
• You coordinate internal and external communication, independently handle selected enquiries and clarifications, and ensure a professional flow of information.
• You organise and accompany meetings, document results and ensure consistent follow-up of resolutions, pending items and deadlines.

Operations & Project Coordination

• You independently take on operational tasks as well as selected internal and external projects and accompany these from clarification to implementation.
• You coordinate cross-departmental topics, liaise with internal specialists and external partners, and ensure reliable implementation.
• You familiarise yourself with various operational and technical issues, prepare matters and support the development of pragmatic solutions.
• You identify optimisation potentials in existing processes, contribute improvement suggestions and implement them independently where possible.

Your profile

• Completed university of applied sciences degree or higher vocational training; alternatively, a federal diploma as Executive Assistant.
• At least five years of relevant professional experience in a demanding assistant, coordination, project or operational role.
• Strong organisational and analytical understanding as well as the ability to quickly familiarise yourself with new, also technically complex topics.
• An extremely structured, precise and careful working style with a high quality standard and a keen eye for detail.
• High sense of responsibility, discretion, reliability and the ability to set priorities independently.
• Initiative, entrepreneurial thinking and enjoyment in not only coordinating tasks but actively advancing and implementing solutions.
• A pronounced hands-on mentality and willingness to reliably take on both demanding professional tasks and the associated organisational and administrative activities.
• Very good German language skills in spoken and written form as well as confident handling of MS Office and digital tools.
• Openness to new technologies and interest in using digital possibilities to simplify and improve workflows.

Experience or contact with the insurance or healthcare sector is welcome but not a prerequisite. More important to us are your personality, judgement and ability to independently familiarise yourself with new topics.

What to expect

• A versatile and responsible position of trust with direct collaboration with a member of the executive management.
• A varied combination of executive assistance, organisation and operational tasks.
• Exciting insights into various company areas – from legal and contractual issues to entrepreneurial decisions to the further development of our digital solutions – with the opportunity to actively contribute and participate.
• An entrepreneurial environment with short decision-making paths and direct communication.
• The opportunity to contribute your own ideas, improve processes and independently advance topics.
• Flexible work arrangements with a combination of office presence and home office.
• An exciting business field at the interface of healthcare, insurance and digital technologies.