Assistant Vice President

About the job

Assistant Vice President

80-100

Bern

What you can achieve

• You support the management and leadership team with organisational, administrative, and coordination tasks.
• You coordinate appointments, meetings, workshops, and business events and ensure their preparation and follow-up.
• You organise mail and calendar management, coordinate pending tasks, and keep deadlines in view.
• You prepare presentations, decision-making documents, reports, and other management materials and take minutes.
• You coordinate information across various organisational units and ensure efficient information flow.
• You take on operational tasks in SAP, such as order initiations and processing business transactions.
• You lead smaller projects and independently manage topics such as organising training programmes or organisational development projects.
• You identify improvement potentials and support the further development of administrative processes.
• In addition to the assistant function, the assistant leads smaller projects on behalf of the business unit manager and takes on operational tasks, such as order initiations in SAP.

What you bring with you

• Commercial training or comparable qualification as well as at least five years of professional experience in an assistant, coordination, or comparable role, ideally in a larger or complex corporate or ICT environment.
• Very good knowledge of Microsoft 365 and ideally good SAP/SAP S/4HANA knowledge.
• Experience in appointment, task, and pending management as well as organising meetings and events.
• You can structure complex information and prepare it appropriately for the target audience and have a good understanding of organisational and project-related processes.
• Very good German and good English skills; French skills are an advantage.
• Driving licence category B is an advantage.

• You are loyal, trustworthy, and discreet in handling confidential information.
• You are an upbeat, friendly, and communicative personality who enjoys approaching people and bringing in different perspectives.
• You work independently, reliably, and in a structured manner and keep an overview even with changing priorities.
• You like to get involved yourself, communicate confidently at different hierarchical levels, and sometimes pick up the phone instead of just writing emails.
• You are flexible, solution-oriented, and enjoy organising things, bringing people together, and making a difference together.
• You are not just a classic assistant but a communicative and independent hub for our leadership team.

Do you not meet all the requirements one hundred percent? Apply anyway. We are always looking for talented and motivated people to enrich our team. We place great value on diversity and equal opportunities, and our goal is to build a diverse team where everyone can fully develop their personal strengths. We especially encourage all individuals, regardless of gender, who may have concerns about accepting a position in a military-related environment, to apply.

About the division

The Business Segment Computing, Communication Solutions & Products (CCSP) is responsible for diverse communication solutions for the Swiss Army. This includes integration projects, proprietary products such as ERSA IMFS and TTEL, service level agreements, and the Polycom trading business. Other focal points are battery energy and mini-drones.

Your benefits

Salary and benefits

We place great importance on our employees finding a healthy balance between work and private life. Therefore, we offer flexible working hours and home office options, among other things.

We offer you a performance-oriented and market-appropriate salary, 13 monthly salaries, as well as generous bonuses and allowances. Together with other benefits, this results in an attractive overall package.

Flexible working

Discounts

At RUAG, you benefit from discounts in mobility and catering. In addition, you benefit from attractive offers on our benefit portal and have fleet discounts with various renowned car brands.

Advancement and training opportunities

It is important to us to promote and develop the potential of our employees. Through training, courses, and further education, we support them in continuously expanding their skills to achieve their professional goals.

Leisure activities

Our employees are close to our hearts. That is why we give them a day off on their birthday, offer a diverse sports programme, and the possibility to take additional days off with salary deduction in addition to the annual holiday entitlement.

Your contact person

Lars Thomann

Talent Acquisition Specialist

lars.thomann@ruag.ch