HR Assistant / Secretariat (m/f/d) (50-60%)

About the job

K. Lee Trading GmbH, a family-run company based in Zurich, specialises in the import and distribution of Korean and Japanese food products as well as cosmetics. In addition to our popular shops YumiHana and YumiHana Beauty, we are specifically expanding our B2B sector and strengthening our business relationships with restaurants, retailers and other distribution partners.

The HR Assistant / Secretary supports the Management and Human Resources departments in all administrative tasks. The position ensures efficient personnel administration as well as organisational support for day-to-day business.

If you would like to work in a growing company that values cultural diversity and authenticity, we look forward to receiving your application. Become part of our team and help us bring unique products from Korea and Japan closer to our customers.

Tasks

Personnel Administration

• Maintenance and changes of employee master data in the HR filing system as well as in ShiftJuggler (digital time recording, duty scheduling, absence management)
• Management and filing of personnel files (physical and digital)
• Preparation of employment contracts, contract amendments and other standard documents according to specified templates
• Support with onboarding and offboarding as well as administrative HR processes
• Assistance in the creation of confirmations, references and other HR documents

Recruiting

• Support in the recruitment process
• Initial screening of incoming applications according to defined criteria
• Coordination and scheduling of interviews and trial work
• Communication with applicants during the recruitment process

Working Time and Deployment Planning

• Monitoring of working time accounts and duty rosters (overtime, holidays, sick days and other absences)
• Support in maintaining working time data in the relevant systems
• Assistance with administrative evaluations and controls

Administrative Support in the Management Area

• Support in processing and distributing general incoming mail and emails
• General secretarial and correspondence tasks
• Organisation and coordination of administrative processes and appointments
• Support for management and other departments with administrative tasks
• Management and filing of documents as well as maintenance of internal templates

Qualifications

• Completed commercial basic training (EFZ) or equivalent qualification
• 2-3 years of professional experience in an HR administration role
• Very good user knowledge of Microsoft 365 products (especially Outlook, Word and Excel)
• Confident German language skills in spoken and written form; good English skills, French skills an advantage
• Structured and careful working style as well as pronounced organisational talent
• High discretion and sense of responsibility when handling confidential information
• Affinity for East Asian cultures is an advantage.

Benefits

We offer attractive employee discounts.

We look forward to receiving your application, consisting of your cover letter (mandatory), CV and certificates, and to hearing from you. If you have any questions, please feel free to contact us via the message field.

Please note that applications without these documents cannot be considered.