Clerk for Representation

Tasks

• You manage the secretariat, provide telephone information, monitor appointments and draft various documents. In addition, you coordinate reservation requests for events at the Town Hall and maintain the event overview.
• You support the co-leaders in organising and carrying out events for the City Council, the Mayor and the Presidential Department and set up the event technology.
• You organise and conduct congratulatory visits to Zurich seniors aged 100 and over and are responsible for sending gifts.
• You manage the accounting of the Office for Representation and keep records of the City Council's gift inventory.
• In the absence of the co-leaders, you assume their deputy role.

Profile

• You have a commercial apprenticeship or an equivalent qualification and several years of experience in a comparable position (preferably in an administration)
• Very good knowledge of MS Office programmes and confident German language skills, both written and spoken, are required
• You are characterised by organisational talent and a high awareness of quality, work independently and goal-oriented, and complete routine tasks accurately and efficiently
• You present yourself in a winning manner with impeccable manners and remain flexible, calm and solution-oriented even in hectic times
• You are interested in the event industry and familiar with its challenges

We offer

A varied and interesting role in a challenging and dynamic environment, as well as a motivated team and progressive working conditions. The workplace is in the centre of Zurich (Town Hall).

We would like your workload to be spread over five days a week; other models can be discussed with you. Partial mobile working is possible. Returnees after a family phase are welcome.

About us

The Presidential Department of the City of Zurich includes the service departments Culture, Population Office, Rietberg Museum, City Archive, Zurich City Statistics, Urban Development, the Office for Equality, as well as the Department Secretariat. The Department Secretariat, to which the Office for Representation is assigned, sees itself as an internal service provider and supports the City Council, the Mayor and the Department. Equality, diversity and inclusion are important concerns for us.

Interested?

We look forward to receiving your complete online application documents including a cover letter by 4 January 2027.

The first interviews will take place on Tuesday, 12 and Wednesday, 13 January 2027, and the second interviews on Thursday, 21 and Monday, 25 January 2027.

For professional enquiries, the co-leaders of the Office for Representation Nina Blust and Leonie Emmenegger are happy to assist you, Tel. 044 412 31 60.