Clerk Administration & Executive Assistant 100% (m/f/d)

About the job

Since 2009, Deckenbauer AG has stood for competence and quality in Swiss ceiling construction. With around 100 employees and three branches in Zurich, Balsthal and St. Gallen, we are today one of the leading companies in the industry and are active throughout Switzerland for our customers. As specialists in the planning, installation and service of high-quality ceiling systems, we offer holistic and sustainable solutions from a single source. We combine many years of experience with high expertise and a consistent quality standard. Punctuality, reliability and customer satisfaction are at the heart of our daily actions.

YOUR MISSION

As a Clerk Administration & Executive Assistant, you take on a versatile and important role in our company. Together with your team, you ensure smooth administrative processes, support the management in daily business and are a central contact person for internal and external concerns. With your organisational talent, independent working style and hands-on mentality, you keep an overview even in a dynamic environment. You contribute your own ideas, think along and actively shape our administrative processes.

WHAT YOU ACHIEVE

• Managing reception, telephone switchboard as well as incoming and outgoing correspondence
• Independent organisation and coordination of diverse administrative tasks in daily business
• Administrative support of management, especially with organisational and coordinative tasks (travel bookings, appointment coordination, writing minutes, etc.)
• Creating debtor invoices and processing work contracts
• Organisation of events and staff occasions
• Responsibility for orders and coordination of work clothing, office supplies, etc.
• Occasional support of the HR department
• Active participation in the design and optimisation of our administrative procedures and processes

WHAT DISTINGUISHES YOU

• Completed commercial training, ideally supplemented by further training in executive assistance, office management or similar
• Professional experience in a versatile administrative role, ideally with contact to executive assistance
• Very precise, structured and reliable working style with a high awareness of quality
• Strong hands-on mentality, initiative and independent working
• Quick comprehension and the ability to set priorities correctly
• Organisational skills and the ability to keep an overview even in hectic situations
• Very good communication skills as well as a service-oriented and team-capable personality
• Very good German language skills, spoken and written
• Discretion and trustworthiness in handling confidential information

WHAT YOU CAN LOOK FORWARD TO

You will find a motivated team with us. We think creatively, act pragmatically and celebrate successes together. You can expect an inspiring working environment with plenty of scope for design, short decision-making paths and a genuine sense of togetherness.

• Individual development opportunities
• Free parking spaces
• Support for training and further education

Are you motivated to actively help shape the future of tomorrow with us in a growing company? Then we look forward to receiving your application!