Administrative Assistant (80-100%, m/f/d)

About the job

Description

The Administrative Assistant will provide administrative services to a team of attorneys in their day-to-day business.

Main responsibilities:

• Support a team of attorneys in their day-to-day business
• Handle general correspondence and draft documents and legal briefs in French and English
• Manage telephone and written communication with clients, public authorities, courts, and other law firms in French and English
• Proofread documents in French and English
• Open mandates, record time and costs in Intapp
• Prepare expense reports on Chrome River
• Manage appointments and monitor deadlines
• Organize meetings, presentations, seminars, company events, and business trips
• Send invoices to clients
• Revise PowerPoint presentations, documents, and Excel spreadsheets
• Process incoming and outgoing mail, including emails
• Manage electronic data, filing, and archiving of documents in iManage
• Manage contacts and maintain master data
• Maintain team mailing lists
• Prepare and provide administrative support for publications

Skills and experience:

• A completed commercial apprenticeship or Matura
• Strong professional experience in a comparable position
• Excellent IT skills, including proficiency in Microsoft Office applications and SAP
• Very good command of French and English, both written and spoken
• Able to work independently with a well-organized and detail-oriented approach
• Quick comprehension
• Strong service-oriented mindset with a client-focused approach
• Team spirit
• Interest in working in a global and dynamic professional environment

Reports to: HR Assistant

Position type: In Market

Development framework: Business Support

About us

At Baker McKenzie we are different in the way we think, work and behave. With our team of 13,000 people, including over 6,500 locally admitted lawyers, in over 70 offices worldwide, we have a passionately collaborative community of 60 nationalities and are committed to world-class career development to everyone in every job at every level. Baker McKenzie can offer you both the uncompromising commitment to excellence expected of a top firm paired with a passionately global and genuinely collaborative working environment.

Additional Information

What Baker offers you:

• Working in a motivated and collegial team
• Modern workplace close to Lancy-Pont-Rouge
• A highly diverse role in an international environment with an entrepreneurial spirit
• Great office events
• Progressive employment conditions and 5 weeks of annual leave

Baker McKenzie is an Equal Opportunity Employer. We are committed to promoting diversity and inclusion for all. Our unique international culture is reflected in the drawing together of a worldwide family of individuals from diverse cultures and backgrounds in all of our offices. We encourage the best people - regardless of race, religion or belief if any, gender, gender identity, disability, sexual orientation or age - to fulfill their professional aspirations with us. We are committed to ensuring an inclusive and accessible experience for all candidates.