360° Property Management & PPE Assistant at 50% (M/F) for our Montreux Agency

About the job

Our real estate agency, a member of USPI Vaud and SVIT, active for over 60 years throughout Romandy, is a family business with more than 45 employees. Our areas of activity mainly focus on rental and administrative property management, condominium administration, marketing of rental properties, as well as promotion.

We offer our clients a personalised approach for each case as well as privileged contact, which allows us to stand out from our competitors. We build loyalty through our commitment and the quality of our work.

In order to strengthen our teams and meet the growing demand from our clients, we are looking for

360° Assistant at 50% (M/F) for our Montreux agency

Your mission:

You ensure the smooth administrative and operational running of the agency and play a central role in its daily organisation.

In this capacity, you take charge of:

Daily agency management

• Telephone reception and mail management
• Email processing and general administrative support
• Updating the display window and monitoring advertisements
• Management and ordering of supplies (office equipment, consumables, etc.)
• Active contribution to the overall smooth running of the agency
• Coordination with headquarters and various internal departments

Support in property management & PPE

• Administrative management of property management and PPE files
• Organisation of general meetings (invitations, preparation, minutes – some evening sessions possible)
• Drafting leases, amendments and correspondence
• Monitoring tenant and co-owner files
• Participation in the management of vacant properties and viewings
• Conducting inventories of fixtures
• Claims management
• Invoice processing
• Close collaboration with the accounting departmentInterface with tenants, co-owners, craftsmen and suppliers

Your profile:

• Commercial employee CFC (ideally in property management) or equivalent training;
• Successful experience in a similar role in Switzerland with at least 3 years of experience
• Good command of IT tools (MS Office); experience with GARAIO REM / IGERE is a plus
• Perfect command of French (spoken and written), English is an asset
• Excellent organisation and sense of priorities
• Loyal, reliable, autonomous and proactive person
• Strong sense of responsibility and ability to manage several tasks simultaneously
• Initiative and solution-oriented mindset
• Good interpersonal skills and excellent communication
• Possession of a valid driving licence is essential

We offer:

Joining Rilsa means becoming part of a company recognised for its professionalism and closeness to its clients, offering a human-sized, dynamic and empowering working environment.

• A key position within a human-sized agency
• A central role with autonomy and responsibilities
• A dynamic and developing working environment
• Opportunities for advancement depending on your commitment and skills

Loyalty, performance, dynamism are the qualities that drive our employees. If you also share these values, we would be delighted to consider your application.

Start date:

Immediate or to be agreed