Executive Assistant (Management & Board) and Secretariat Staff 70-90%

About the job

Identitas AG is the Swiss data specialist for healthy animals and safe food. The company, based in Bern, employs around 100 staff. For 25 years, we have been developing and operating IT applications for the registration and traceability of farm and domestic animals for the benefit of people, animals, and the environment.

We are a committed team that supports each other and can rely on one another. Together, we assist the executive management, the board of directors, and take on diverse and exciting administrative tasks. A respectful atmosphere, team spirit, and varied activities characterise our daily work.

We are looking for a proactive and trustworthy person for this position immediately or by arrangement as

Executive Assistant (Management and Board) and Secretariat Staff
70-90%

Your tasks

• Assistance to two members of the executive management in all administrative and organisational matters (calendar and mailbox management, appointment coordination, task monitoring)
• Planning and managing appointments and meetings with minute-taking for the board of directors as well as administrative support for the board president
• Organisation of the annual planning (board)
• Organisation of internal and external events (shareholders’ meeting, year-end dinner, etc.)
• Management of various Outlook mailboxes
• General office organisation and support with administrative tasks in daily business (support with contract management, processing legal data references, archiving, correspondence, mail, telephone, etc.)

Your qualifications

• Completed commercial training with appropriate further education (preferably executive assistance or a comparable qualification)
• Several years of professional experience in a similar role
• Confidentiality, discretion, and appropriate communication at all levels
• Very good German skills as well as good French skills in spoken and written form
• Independent, precise, efficient, and proactive working style

We offer you

• An interesting, responsible, and varied role in a meaningful organisation for the welfare of animals, food safety, and the environment
• Flexible working hours
• Progressive employment conditions and fringe benefits
• Generous support for further training
• Modern and central workplace (Bern Wankdorf) / home office

Are you interested?

For questions about the position, please contact Chantal Bühler, Head of Executive Support, at +41 31 996 81 59 or Jacqueline Balli, HR Manager, at +41 31 996 81 81