Course Administration Staff Member (80%)

About the job

Fabia – Together for Integration and Equal Opportunities

We are the Migration Competence Centre in the Canton of Lucerne. With commitment and expertise, we advocate
for a society based on solidarity as well as openness and equal opportunities.

Our services include advice, education, and networking. On behalf of the Canton of Lucerne and
municipalities, we offer German and integration courses decentralised in several Lucerne communities.

To strengthen our administration, we are looking for a

Course Administration Staff Member (80%)
for the area of German and integration courses, starting 1 January 2027 or by arrangement

Your tasks
In our three-person course administration team, you ensure a well-organised course operation. Additionally,
you take on simple accounting tasks and support the reception.

• Advertising and managing courses as well as maintaining course and participant data in Semco
• Processing registrations, changes, and cancellations as well as sending course information
• Contact with course instructors, participants, interested parties, and municipalities
• Creating and checking invoices and working closely with the accounting department
• Assisting with room and material planning in cooperation with course planning
• Contributing to the optimisation of administrative processes and quality assurance
• Assisting at reception: providing telephone information, receiving and forwarding enquiries,
• appointment scheduling, and welcoming visitors and those seeking advice
• Supporting accounting, e.g. with payment reconciliation and simple billing

Your profile

Experience in administration and/or course organisation; experience in the education sector is an advantageVery good IT skills (MS Office, Teams) and affinity for digital tools and databases
Enjoy working with numbers and interest in accounting; initial experience is a plus
Structured, reliable, and punctual working style with an eye for the big picture
High service orientation, enjoyment in interacting with people from diverse backgrounds
Confident German language skills, both spoken and written; additional languages are an advantage
Flexibility and willingness to collaborate across departments, e.g. for reception duties
Interest in the topics of integration, migration, and equal opportunities

We offer
A varied and responsible role with scope for initiative
Close collaboration with the course administration management and an experienced, committed team
Appreciative working atmosphere with short decision-making paths and flexible working hours
Centrally located workplace in Lucerne and insights into the diverse activities of Fabia

Ready to make a difference?
Would you like to help shape our courses with your organisational talent? We look forward to receiving your electronic
application dossier by Monday, 23 November 2026 at the latest