Administrative Assistant 80-100%, Long-term Fixed-term Contract

About the job

The Lausanne School of Social Work (HETSL) brings together on its site nearly 800 students in bachelor social work training and more than 2000 professionals in continuing education. Its 220 staff members and a vast network of around 1000 external contributors enable it to fulfil its mission of education, research, and service provision. A private institution, attentive to promoting a balance between academic collaborations and the realities of professional fields, the School contributes to the stimulation of the training offer provided by the Vaud Universities of Applied Sciences. Within the HES-SO network, it participates in teaching within the framework of the Master in Social Work and in the promotion of postgraduate studies (doctorate). Its admissions and study management service (SAGE) provides the necessary administrative support for the organisation and smooth running of basic training.

Administrative Assistant 80-100%, Long-term Fixed-term Contract

Mission

Attached to the Admissions and Study Management Service (SAGE) for the Social Work Programme, you participate in the administrative management of the academic pathway of Bachelor students.

Among these responsibilities are:

• Mainly managing admissions by informing candidates and processing registrations, including elements related to prior professional experience;
• Participating in other service tasks according to needs;
• Providing support to the school reception;

Profile

• Federal Certificate of Capacity (CFC) in commerce or equivalent qualification;
• Minimum 3 years professional experience in a similar role;
• Excellent command of common office tools, notably Word and Excel on Mac. Knowledge of IS-Academia is an asset;
• Ability to work independently, with rigour and respect for deadlines;
• Ability to work autonomously while actively collaborating with other members of the service and the school;
• Capacity to handle periods of variable activity intensity and adapt to busy periods;
• Good interpersonal skills in interactions with candidates, students, as well as teaching staff and administrative and technical personnel of the School;
• Knowledge of the academic context or Universities of Applied Sciences is an asset.

Working conditions are governed by the Staff Regulations of the Lausanne School of Social Work and Health. The School offers a welcoming and stimulating working environment.

START DATE: Immediate or to be agreed

APPLICATION DEADLINE: 3 November 2026

Please send your complete application file via this link