Course Administration Staff Member (20 – 70 %)

About the job

Do you enjoy organising, keeping an overview, and delight in contact with people? Then you are exactly right with us!

The Loreto leisure facility is a place of creativity and encounter in the heart of Zug. As an institution of the Non-Profit Society Zug (GGZ), we offer people of all ages and diverse backgrounds the opportunity to learn new things, implement their own ideas, and connect with each other.

Whether craft, design, languages, or personal development: with our diverse course offerings and the open workshops for wood, metal, and ceramics, we create space for creativity and shared learning.

We are looking for a committed individual to start immediately as

Course Administration Staff Member (20 – 70 %)

Your tasks

• You are responsible for the independent administrative handling of our course offerings – from recording and advertising the courses to registration and billing.
• You maintain the courses in the course management system and ensure current advertisements on our website.
• You are the first point of contact for course participants, instructors, and workshop visitors and handle enquiries and correspondence by phone and email.
• You organise and coordinate room rentals, reservations, and the occupancy of course rooms.
• You support events, workshops, and special occasions administratively and organisationally.
• You take on the coding and processing of invoices as well as the control of debtors and creditors.
• You ensure smooth administrative processes and contribute ideas for further development.

What you bring with you

• Commercial training and several years of experience in administration.
• Good accounting knowledge and experience in financial accounting.
• Enjoyment in dealing with different people as well as interest in education, craft, and creativity.
• Independent, structured, and careful working style with pronounced organisational talent.
• Initiative and the ability to set priorities and keep an overview even in lively situations.
• Good MS Office skills, enthusiasm for digital applications, and very good German language skills.
• Experience in course management and English skills are an advantage.
• Time flexibility and willingness to occasionally help in the evenings or on Saturdays for special events.

What to expect from us

• A varied activity with independent responsibility in a creative and lively environment.
• A small, committed team and direct collaboration with the managing director, who supports you if needed.
• Plenty of scope for creativity and the opportunity to contribute your own ideas.
• Attractive discounts on courses, workshops, and facilities at Loreto.
• Central workplace in the city of Zug with good public transport connections and parking facilities.
• Attractive employment conditions with up to six weeks’ holiday.

Interested? We look forward to getting to know you.

Please upload your complete application documents with 2 PDFs via the applicant link:

For further information about the vacancy, please contact Philipp Kuntze, Managing Director Loreto, at 041 546 26 28. Learn more about Loreto on our website.