Administrative Manager

About the job

PORTAILS is part of the Asile des aveugles Foundation, which also includes the Jules-Gonin Eye Hospital, the educational centre, and a medico-social establishment. The platform dedicated to professional integration supports young people and adults with visual impairments in their orientation, reorientation, and training pathways throughout French-speaking Switzerland.

PORTAILS brings together the various services of the Foundation focused on integration and professional retention: training support, social service, rehabilitation and low vision, technical centre for adaptation and accessibility, career psychology service, trainee reception, in order to promote their social and professional inclusion and develop their autonomy.

To complete our team, we are looking for a

Administrative Manager

Your mission

• Use a variety of inventive digital tools (OCR, AI, etc.) to carry out exports and improvements of digital content
• Process and exploit files, notably in Excel, for reporting and activity monitoring
• Format documents according to defined instructions, especially in Word and PDF
• Support the service on SAINET, E-OPALE, and other databases
• Ensure liaison with the team for administrative follow-ups and adaptations related to beneficiaries
• Provide administrative support to the service, notably in handling requests, managing the PORTAILS mailbox, printing, scanning, and archiving

Your assets

• Very good IT skills, with excellent mastery of office tools, particularly Excel, and the ability to quickly learn new tools and formats: Python, LaTeX, OCR, databases, artificial intelligence, Teams, and Microsoft Office environment
• Ability to work in a team and collaborate with different stakeholders
• Great rigour and meticulousness in task execution
• Organisational skills and ability to manage priorities

We offer you

A rewarding activity within a dynamic environment where you can showcase your talents, salary conditions commensurate with your skills.

Work rate: 50%
Contract type: Fixed-term contract of up to 6 months, with the possibility of evolving into a permanent contract
Start date: To be agreed
Workplace: Jules-Gonin Eye Hospital, Lausanne
Remuneration: According to DECFO standards
Information: Ms Aline Leavy, PORTAILS manager 079 633 28 80