ASAP - Office Assistant (m/f/d) 100%

About the job

As an Office Assistant, you are responsible for the professional organisation and coordination of all office management activities.

ASAP - Office Assistant (m/f/d) 100%

For a renowned and established company in the insurance sector based in Zurich, we are looking for an organised, service-oriented and experienced individual as an Office Assistant (m/f/d).

In this versatile role, you take responsibility for a smooth office routine and are a central point of contact for internal as well as external stakeholders. You actively contribute to a professional working environment and support management as well as various departments in administrative and organisational matters.

Job Description

• Responsibility for overall office management and ensuring efficient operational processes
• Organisation and coordination of meetings, workshops, business trips and internal events
• Administrative support for management and various departments
• Reception and care of visitors as well as first point of contact for external partners and service providers
• Management of correspondence, documents and confidential files
• Coordination of suppliers, facility management service providers and external service partners
• Ordering and management of office and consumable materials
• Support in internal projects as well as optimisation of administrative processes
• Responsibility for incoming and outgoing mail as well as general administrative tasks
• Ensuring a professional and representative working environment

Profile

• Completed commercial training or comparable qualification
• Several years of professional experience in assistance, office management or administration
• Independent, structured and forward-looking working style
• Strong organisational and coordination skills
• High service orientation and a professional appearance
• Discretion and reliability in handling confidential information
• Very good German and English skills, both spoken and written
• Proficient use of Microsoft Office 365
• Communicative personality with a hands-on mentality

The Offer

• Responsible position with diverse tasks
• Professional and appreciative working environment
• Opportunity to actively shape processes and contribute improvements