Administrative Coordinator (m/f)

17 April 2026
100%
1219 Le Lignon

Job summary

Join ISS as a Coordinateur:trice Administratif:ve, promoting great workplaces. Enjoy a collaborative environment with growth opportunities.

Tasks

Manage ticket tracking on Tririga for effective service.
Process internal purchasing orders and maintain document archives.
Support operational managers with administrative tasks and training.

Skills

Commercial training or equivalent with 3+ years in a similar role.
Fluent in French (C1) and good English skills (B1).
Strong organizational skills and adaptability to changes.

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About the job

Administrative Coordinator (m/f)

At ISS, we all call ourselves "Placemakers." Our goal is to provide our clients with the best possible environment and to ensure they feel comfortable at their workplace. Our 14,000 employees/placers have a high level of service knowledge to meet the various needs of our clients. We deliver them according to the highest quality standards.

Your tasks:

- Monitoring tickets on the Tririga platform (internal ticketing system)
- Placing orders on the internal purchasing platform
- Electronic archiving of documents
- Preparing contracts and service sheets
- Drafting offers
- Vetting for external suppliers
- Managing building access and follow-up
- Modifying and tracking contract amendments
- SAP project management
- Supporting operational managers in various administrative aspects visit announcements, access requests, Katana)
- Preparing invoice proposals and supervisor control according to the current process
- Checking and posting debtor and creditor invoices, as well as reminder follow-up
- Creditor reminders
- Training new employees
- Analyzing numerical data to optimize/improve existing processes
- Monthly KPI control
- Performing various administrative tasks inherent to the role (visit announcements, access requests)

Your profile:

- Completed commercial training, CFC commercial employee or equivalent
- Further training in the administrative field
- Several years of proven experience (minimum 3 years) in a similar position, ideally in the service sector
- Proficient in French, read, spoken and written (minimum C1 level)
- Good knowledge of English (minimum B1 level) - an asset
- Very good computer skills (MS Office)
- Good organizational and priority management skills
- Adaptability to changes and unforeseen events
- Attention to detail and respect for processes
- Autonomy in daily work
- Ease in collaborating and coordinating activities with different interlocutors

Ready for us? We are ready for you.
Every day at ISS Switzerland, we work to ensure that offices, laboratories, airports, production sites, train stations, schools, and hospitals function and are pleasant to live in. Our 14,000 employees create living spaces throughout Switzerland where more than a million people feel comfortable and can thrive every day. ISS stands for innovation, quality service, and direct customer relationships.

As an employer, we rely on fair employment conditions, equal pay for equal work, and secure jobs. For us, respect is more than a promise – it is reflected in our five programs and in more than 200 training and development opportunities. Because those who take on responsibilities must also offer prospects – and without us, many things would not work.