Executive Assistant & Administrative Clerk (m/f/d) (100%)

About the job

About us

Daimler Buses Switzerland is a subsidiary of Daimler Truck AG headquartered in Winterthur. As a division of Daimler Buses, they are among the world’s leading bus manufacturers.

With the brands Mercedes-Benz, Setra, OMNIplus and BusStore, Daimler Buses Switzerland offers not only bus sales but a complete all-round service along the value chain in Switzerland. With sustainable mobility solutions and a broad range of services as a full-line provider, the company meets almost all the needs of its customers in the bus segment.

In this central hub function, you support the CEO, CFO as well as the Sales, After-Sales, HR and Legal & Compliance departments. The position combines support for the executive management with a versatile administrative and commercial clerical role. You ensure that organisational processes, internal services and administrative matters are handled reliably, proactively and bindingly. In doing so, you work closely with management, specialist departments and external partners.

Your tasks

• Independent organisation and administrative support of the CEO, CFO as well as the Sales and After-Sales departments
• Independent handling and coordination of diverse administrative and commercial clerical tasks
• Responsibility for internal services and administrative processes, especially regarding company cars, canteen, facility management as well as billing and invoice matters in close coordination with accounting
• Planning, preparation and follow-up as well as archiving of executive management meetings; minutes will in future be supported by AI-based solutions
• Coordination of appointments, meetings, seminars and workshops including room booking and room preparation
• Organisation of business trips, hotel and flight bookings as well as preparation of travel expense reports
• Preparation of presentations, data and decision-making documents as well as ensuring a structured document filing in SharePoint
• Function as a communication hub between management, specialist departments, central functions and external contacts
• Support in contract management, maintenance of relevant company data and cross-departmental projects
• Responsibility for reception, guest care, room bookings, mail handling and other office management tasks
• Deputy support for the marketing colleague as needed, especially at customer events, press conferences and other occasions
• Participation in data protection, ISO, IKS and audit topics

Your profile

• Commercial basic training with further education as an executive assistant or a comparable qualification
• Several years of professional experience in a demanding assistant and/or clerical role
• Very good knowledge of appointment organisation, office management, travel management as well as administrative and commercial clerical work
• High reliability, strong sense of responsibility and a careful, binding working style
• You tackle tasks independently, resolve discrepancies early and set priorities confidently
• Discretion, communication skills and a professional and respectful manner at all hierarchical levels
• Fluent German in spoken and written form; good knowledge of English, French and Italian is an advantage
• Good knowledge of data protection and ideally experience with ISO and IKS
• Confident handling of common office applications; experience with SharePoint is an advantage

We offer

• 40-hour week and 5 weeks’ holiday
• Possibility for home office (up to 2 days/week)
• Staff restaurant and free parking spaces
• Modern infrastructure
• Scope for creativity in an international, future-oriented environment
  

Fancy making a difference together?

Do you feel addressed? Then apply now with your complete application documents via our application form at the responsible HR consultancy Edl Consulting AG. We look forward to getting to know you!