Executive Assistant (m/f/d) 50 – 80%

About the job

Why you should join us right now

You take on an important role behind the scenes: the operational relief of our CEO. Your core mission is clear: you provide operational support to our CEO. Your daily work is varied – from managing appointments and minutes to organisational tasks and spontaneously arising topics.

NEST is the leading ecological-ethical pension fund in Switzerland with over 4,500 companies, 35,000 insured persons, assets under management of over CHF 4.9 billion, and 49 employees at the Zurich and Geneva locations.

As a pioneer in sustainable pension provision, we have relied on transparent and responsible investment policies since 1983 – long before sustainability became the standard.

👥 Teamwork – is our foundation
💛 Empathy – within the team and towards our clients
🎯 Personal responsibility – we take responsibility at all levels
🌱 Authentic sustainability – ecological, social and economic
🚀 Openness and courage – we think ahead and continuously develop

📆 Organisation and administrative support

• Operational relief for the executive management

• Confident calendar and appointment management in Outlook

• Support in preparing meetings, documents and presentations

• General administrative and organisational tasks

• Support for staff units such as the legal department (e.g. commercial register entries)

🤝 Communication and implementation

• Drafting and revising texts, emails and presentations

• Minute-taking

• Support with internal communication

• Taking on ad hoc tasks and internal events

🎒 Your professional and experience backpack

• Completed commercial training (EFZ) or equivalent qualification

• Further training with recognised qualification in the field of assistance or communication is an advantage

• Professional experience (3 years +) in a comparable role

• High digital affinity as well as routine and efficient work with common MS Office products (Outlook, Word, PowerPoint, Excel)

• Native German speaker and confident in written communication

🧍🏼You fit with us personally because you…

• … are a positive, pragmatic personality and keep an overview even in hectic times.

• … enjoy assistant work & ensure with discretion and a strong service attitude that others can work efficiently.

• … like to get stuck in and complete tasks quickly, straightforwardly and carefully.

• … reliably follow up on tasks and see them through – nothing gets "lost".

• … work in a structured way and set priorities confidently – quality is important to you.

• … quickly familiarise yourself with different topics and switch flexibly between them.

• … enjoy working on site and in direct exchange with people.

• … like to develop yourself further and learn new things.

💥 Nice to have (not a must)

• Confident and targeted use of AI tools

• Good knowledge of French

🎁What to expect from us:

• Meaningful work – sustainable pension provision with real impact

• 40-hour week (100%)

• 6 weeks’ holiday for all employees

• Good pension fund solution with choice for the savings portion

• Opportunities for further development

• Attractive offices in a central location in Zurich

Then we look forward to your application via our career portal – Working at the Nest Collective Foundation | Achieving Impact Together . For questions, Diana Tschannen ( diana.tschannen@nest-info.ch ) is happy to assist you.

Our organisation values diversity and equal opportunities. All qualified applicants will be considered regardless of ethnic origin, religion, gender, sexual orientation, age, disability or other legally protected characteristics.

We do not consider dossiers from recruitment agencies for this vacancy.