Executive Assistant

About the job

We produce favourite products that inspire - in Switzerland and for Switzerland. Four executives, many topics, and in the middle a person who keeps an overview: As Executive Assistant, you coordinate appointments, prepare meetings and presentations, and organise events and travel. You think ahead, set priorities, and ensure that everything runs smoothly in the background.

What you achieve

• Administrative relief for the executive management, including correspondence and appointment scheduling with internal and external partners
• Preparation and processing of presentations for executive management and client meetings
• Preparation and follow-up of meetings and conferences including minute-taking
• Organisation of online management briefings, management events, and other occasions
• Administrative support for executive members as well as preparation of relevant information and data
• Independent management of assigned projects, for example to reduce administrative costs

What you bring

• Education: Completed vocational training (EFZ)
• Field: Several years of experience as CEO/Executive Assistant, Executive Assistant, Project Assistant or in a comparable role close to executive management or corporate leadership
• Professional experience: Strong organisational skills and a very structured, independent working style
• Confident use of Microsoft 365, especially Outlook, Teams, SharePoint, PowerPoint, Word and Excel
• Service-oriented, flexible and resilient personality
• High discretion, integrity and trustworthiness
• Calm, confident and professional demeanour
• German (C1)
• French (A2)

What we offer you

• Employee benefits: Employee points Cumulus, discounted mobile subscriptions, higher interest rates at Migros Bank, contributions to club school/fitness and more.
• Holidays: 5 weeks holiday for all, 6 weeks holiday from age 50, 7 weeks holiday from age 60, purchase of additional holiday days possible.
• Training and further education: We actively train employees within internal programmes and support external further education with time and financial contributions if needed.
• Occupational pension: Comprehensive coverage in the Migros pension fund - with first-class and attractive benefits.
• Mobile-flexible working model: Flexible working hours with the possibility of home office.
• Catering: Delicious daily menus at favourable prices.

Recruitment process

• Pre-selection of applications (FFB-Group)
• Personal video or telephone interview (FFB-Group)
• Interview with HR & specialist department (FFB-Group)
• Team introduction
• Offer & contract issuance (FFB-Group)

Contact
Ms Carmen Peluso
HR Recruiter

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