Assistant to the Board of Directors and Executive Management 80-100%

About the job

The UKBB is the university competence centre for paediatrics and adolescent medicine in Northwestern Switzerland. Around 1,000 employees dedicate themselves daily with expertise, passion, and commitment to the well-being of children, adolescents, and their families. Together, we create the conditions for medical care at the highest level and actively shape the future of paediatric medicine. After many successful years, our long-standing post holder is gradually retiring. To ensure a smooth transition and good induction, we are seeking, from 1 February 2027 or by arrangement, a committed and qualified assistant to the Board of Directors and Executive Management (80-100%) to provide administrative support to our Chairman of the Executive Management (CEO) and the Board of Directors.

Start date: 1 February 2027 or by arrangement

Your tasks

• You support and relieve the Board of Directors and Executive Management in all organisational, administrative, and coordinative matters.
• You manage the secretariat of the Board of Directors and Executive Management and ensure smooth operations.
• You are responsible for the demanding appointment management as well as the scheduling and pending task control for the Board of Directors and Executive Management.
• You organise, coordinate, and minute meetings of the Board of Directors and Executive Management, including obtaining and preparing the agenda items and documents.
• You maintain correspondence with internal and external stakeholders professionally and with style.
• You independently take on confidential and demanding special tasks on behalf of the Board of Directors and the CEO.

Your profile

• Commercial basic training with experience in healthcare or hospital administration; further training as an executive assistant or comparable qualification is an advantage.
• Several years of professional experience in a comparable assistant role at executive or management level.
• Strong organisational talent with a structured, forward-looking, and independent working style.
• High social competence as well as a confident manner combined with discretion, loyalty, and a sense of responsibility.
• Very good German skills in spoken and written form; English and French skills are an advantage.
• Proficient use of common MS Office applications and digital working tools.
• Resilient, service-oriented personality who maintains an overview even in demanding situations.

Our offer

• A varied and responsible field of activity with direct collaboration at Board of Directors and Executive Management level.
• A diverse range of tasks with room for initiative and co-creation.
• A modern and attractive workplace in the heart of the tri-border region.
• Contemporary employment conditions, progressive social benefits, and attractive perks.
• A collegial, appreciative, and professional working environment in a dynamic hospital operation.
• Further employee benefits can be found - here in the Benefits section

Contact
For general questions about the position or the application process, our HR team will be happy to assist you at +41 61 704 12 32. For further information, Ms Fabienne Thiévent, Head of Human Resources, is available at +41 61 704 30 07, as well as Ms Petra Mack, Assistant to Executive Management & Board of Directors, at +41 704 17 07.