Administrative Assistant (m/f/d) 40%

Administrative Support Specialist (m/w/d)

Your Next Career Move Starts in Lucerne

Are you highly organized, detail-oriented, and thrive in structured administrative environments? We're looking for a reliable Administrative Support Specialist (m/w/d) who excels at managing documentation workflows and keeping operations running smoothly.

Duration: Indefinite (minimum through 2026)

Location: Lucerne (onsite)

Employment type: Temporary assignment

Salary: CHF 2400- to CHF 2900- monthly gross 

About Our Client

For our client, a well-established professional services company in the Lucerne region, we are seeking a dedicated administrative professional. This organization is known for its commitment to precision, compliance excellence, and maintaining the highest standards in document management and corporate governance. With a strong market presence and a collaborative work culture, they offer a stable environment where attention to detail truly makes a difference.

Your Responsibilities

• Monitor and process incoming correspondence through designated email channels, ensuring timely review and action
• Evaluate documents against established compliance checklists and route them to appropriate signatories based on authorization protocols
• Prepare signature-ready materials by printing messages with attachments and flagging signature pages for efficient processing
• Organize digital workflows by categorizing and filing incomplete submissions into designated folders for follow-up
• Coordinate document circulation by retrieving signed materials and delivering them to reception for subsequent handling
• Manage incoming mail by collecting original signed documents, digitizing them, distributing scans to specified recipients, and uploading files to the database
• Maintain the archive system by properly filing original documents in the designated storage area and organizing existing records
• Support additional administrative needs as requested by management to ensure seamless office operations

Your Profile

• Proven experience in administrative support, document management, or office coordination roles
• Strong organizational skills with exceptional attention to detail and accuracy in handling sensitive documents
• Excellent communication abilities in English (written and spoken); German skills are a valuable plus
• Proficiency with email systems, scanning equipment, databases, and standard office software
• Reliable and punctual with the ability to work independently onsite between 7:30 am and 6:30 pm
• Structured work approach with the ability to follow checklists and established procedures precisely
• Flexibility to work the equivalent of two days per week, either as full days or distributed across multiple days

Benefits with Nemensis

• Nemensis AG is your specialized personnel placement partner in the Life Sciences sector, based in Basel
• Comprehensive consultation and support throughout the application process from our consultants
• Access to an extensive client network and exciting positions in Northwestern Switzerland
• Fast and straightforward entry through individual guidance and consultation in the application process

Ready to Take the Next Step?

At nemensis ag, we've already connected thousands of candidates with their dream jobs, giving them the opportunity to develop further or re-enter the job market. What can we do for your career today? Get in touch with us!

Are you ready to bring your organizational expertise to this Administrative Support Specialist (m/w/d) role in Lucerne? We look forward to receiving your application!

? Phill Rogers, Consultant, Write an email

You're looking for a change of perspective, but this isn't the right position for you? Then register with us – we'll contact you for an introductory meeting to understand your wishes and needs and align ourselves accordingly.