Administrative Specialist 50% Fixed-term 8 months, renewable

About the job

The Lausanne School of Social Work (HETSL) brings together nearly 1000 bachelor students in social work training and more than 1500 professionals in continuing education on its site. Its 200 collaborators and a vast network of about 1000 external contributors enable it to fulfil its mission of education, research, and service provision. A private institution attentive to promoting a balance between academic collaborations and the realities of professional fields, the School contributes to the stimulation of the training offer provided by the Vaud Universities of Applied Sciences. Within the HES-SO network, it participates in teaching within the framework of Masters in social work and in the promotion of postgraduate studies (doctorate). To support the administrative activities of the Continuing Education Unit (UFC), HETSL is offering the following position:

Administrative Specialist 50% Fixed-term 8 months, renewable

MISSION

You provide administrative support to the activities of the Continuing Education Unit (UFC):

• Coordinate and ensure the follow-up of the planning of postgraduate training;
• Manage the registration opening process for UFC postgraduate training in close collaboration with administrative staff and training managers;
• Collaborate with multidisciplinary teams (technical, professional, internal and external) within the framework of projects and cross-cutting activities;
• Update the information on the training web pages;
• Participate in the development of planning and monitoring tools for training;
• Support UFC managers in establishing statistics, budgets, reports related to the unit's activities and the development of cross-cutting projects;
• Optimise internal procedures related to the position.

 PROFILE

• Federal Certificate of Capacity (CFC) in commerce completed by an ES diploma (or equivalent qualification);
• Minimum 3 years professional experience in a similar role;
• Excellent command of IT tools on Mac, especially Word and Excel;
• Knowledge of the academic management tool IS-Academia, Moodle desired;
• Excellent organisational, anticipation, planning and coordination skills;
• Analytical and synthesis skills, ease with numbers and good writing skills;
• Ability to work independently, with rigour and respect for deadlines;
• Excellent interpersonal skills, ability to build trustful relationships and collaborate with various interlocutors in a complex academic environment;
• Ability to manage several files simultaneously and adapt to periods of high activity;
• Knowledge of the academic context or Universities of Applied Sciences is an asset.

Working conditions are governed by the Staff Regulations of the Lausanne School of Social Work and Health. The School offers a welcoming and stimulating working environment.

START DATE : 1 December 2026 or to be agreed

APPLICATION DEADLINE: 3 November 2026

FIRST INTERVIEWS: 11 November 2026

TO APPLY: Please send your complete application file via this link