(Junior) PMO BID & Offer Support

We are ELCA, one of the largest Swiss IT tribes with over 2,300 experts. We are multicultural and have offices in Switzerland, Spain, France, Vietnam and Mauritius. Since 1968, our team of engineers, business analysts, software architects, designers and consultants has been offering customised and standardised solutions to support the digital transformation of large public administrations and private companies in Switzerland. Our activities span several areas of cutting-edge technologies such as AI, Machine & Deep Learning, BI/BD, RPA, Blockchain, IoT and CyberSecurity.

To strengthen our team, we are looking for a committed individual to support our Offer Managers and Sales teams in the preparation of bid and tender dossiers. In this versatile role, you will work in a dynamic, cross-functional environment and make an important contribution to the success of our Professional Services business in Switzerland.

You feel comfortable at the interface of business, operations and technology and appreciate a dynamic working environment? Then we look forward to receiving your application.

Your tasks

• Support our Professional Services and Sales teams in the preparation of high-quality bid and tender dossiers

• Creation, structuring and formatting of bid documents with a focus on quality, consistency and professionalism

• Ensuring a high response speed and efficient time-to-market for customer enquiries

• Coordination with partners, subcontractors and recruiting/sourcing partners to identify suitable profiles and availabilities

• Proactive coordination with internal teams and external partners to obtain missing information

• Support in contract and invoicing processes through data validation and document consolidation

• Maintenance and tracking of enquiries, offers and KPIs as well as ensuring high data quality

• Participation in the continuous improvement of processes, templates and tools, including modern AI solutions

• Close collaboration with various business units as a central coordination point

Our offer

• A dynamic environment that promotes personal responsibility, rapid implementation and continuous improvement

• The opportunity to actively use and help shape modern technologies and AI tools

• Exciting insights into different industries and technology areas

• An open corporate culture with strong team spirit and development opportunities

• Prospects for further development towards Bid Management or Sales Support

• Flexible working conditions and a hybrid working model

Your profile

• Bachelor's degree in business administration, business informatics or a comparable field

• Initial experience as a PMO, Bid Manager or in (IT) recruiting / sourcing is an advantage

• Understanding of IT profiles, seniority levels, specialist areas and certifications is a plus

• Strong service orientation as well as excellent communication skills in dealing with internal and external stakeholders

• Confident use of Microsoft Office; experience with AI tools is an advantage

• Structured, precise and independent working style as well as enjoyment of cross-functional collaboration

• Fluent German, French and English skills (at least level C1)

• IPMA-D certification or willingness to obtain it

At ELCA, we promote a diverse and inclusive working environment. We are convinced that different perspectives foster innovation and strengthen shared success. Therefore, we welcome applications regardless of gender, origin, religion, sexual orientation, identity or disability.