Assistant to the Site Management & Secretariat

About the job

Our architectural office and general contractor, founded in 1976 and based in Crissier, is looking to strengthen its team with a:

Assistant to the Site Management & Secretariat

We offer this versatile position which combines very varied responsibilities:

• Sending and following up on requests for quotations to companies
• Preparation and management of quotation comparisons
• Drafting and management of company contracts, contractual annexes and amendments
• Preparation and management of company account statements
• Management of company invoice payments and client payment vouchers
• Preparation and follow-up of client, condominium and property management revision files
• Physical and telephone reception of visitors, clients and companies
• Drafting of meeting minutes
• Management of mail, office supplies and company events
• Administrative support to project managers

Autonomous and reliable, you are a person with a good sense of organisation and know how to manage priorities. You will be in direct contact with our site managers and will liaise with management, accounting, project managers and partner companies. You attach great importance to administrative rigour and the quality of file follow-up.

Minimum requirements for the position:

• Commercial employee federal certificate of competence (CFC) or equivalent training
• Proven experience in an administrative position within a general contracting company in Switzerland (site management and general contracting)
• Good understanding of the administrative functioning of a construction site (quotations, contracts, amendments, invoices, account statements)
• Excellent command of IT tools, especially Excel; Messerli is an asset
• Excellent command of French, with very good writing skills
• Strong organisational skills, autonomy, rigour and initiative
• Versatility and excellent interpersonal skills, comfortable with both site management and companies, agents and clients

Work rate / Contract start:

60% to 100% / to be agreed

Our company:

As Arta is both an architectural office and a general contractor, we design and develop our projects from A to Z ourselves. This position thus offers a very broad and varied range of activities. You will follow the progress of our projects from land purchase to handing over the keys to clients.

You will benefit from the dynamic and flexible working environment of an innovative and human-sized company. We also offer you the structure, support and organisation of an experienced and renowned SME, active for several decades throughout French-speaking Switzerland.

For more information about our company: www.arta.ch