Employee Secretariat and Administration

About the job

Wil

1 November 2026 or by arrangement

Your tasks

• You plan and coordinate all meeting appointments and take care of their preparation and follow-up, including minute-taking.
• In resident management, you maintain our waiting list and handle contract creation upon residents' admission.
• You are responsible for maintaining and managing invoice-relevant resident data.
• You support the Head of Care and Support in applicant management as well as in maintaining and processing process management documents.
• Analysing key figures and creating and editing presentations are also part of your responsibilities.
• In addition, you manage and update our SharePoint pages and participate in defined projects.
• Depending on suitability and interest, further demanding tasks can be taken on.

Your profile

• You have a qualification as a commercial clerk EFZ, ideally with experience in healthcare, or bring several years of professional experience in a comparable role and institution.
• Very good user knowledge of MS Office tools, especially Excel, is required.
• Confident German language skills in spoken and written form (at least level C1) are necessary; additional language skills are an advantage.
• An analytical mindset, reliability, a structured and solution-oriented approach, as well as a quick grasp, are among your strengths.
• You have strong time and self-management skills and remain focused and calm even in demanding situations.
• Initiative, active thinking, and enjoyment in shaping and further developing tasks characterise you.
• Your presence is absolutely required every Tuesday morning; the other working days can be arranged by agreement.

Your salary

Your contacts

Sarah Horsch

Head of Care and Support / Deputy Home Management Eggfeld

+41 58 178 14 33

sarah.horsch@psychiatrie-sg.ch

Nelly Howald

HR Business Partner

+41 58 178 11 22

nelly.howald@psychiatrie-sg.ch

About us

With around 1,400 employees, we ensure accessible, personal and effective psychiatric treatments and care for adults at our nine company locations in the cantons of St.Gallen and Appenzell Ausserrhoden as well as in the Principality of Liechtenstein.

Application process

Apply online

We are digital and committed to sustainability, so we look forward to receiving your online application via our homepage.

As soon as your application has been received online, you will receive a confirmation of receipt by e-mail. We look forward to getting to know you through your dossier and will check whether your qualifications, skills and personality fit the advertised position and Psychiatrie St.Gallen. We will then get back to you.

In a personal interview, we get to know each other and you learn more about Psychiatrie St.Gallen, the advertised position and the challenges.

In the second round, we would like to get an even better picture of you and find out together whether we are a good match. You will also have the opportunity to meet your future team.

You will receive a telephone offer from us if we decide in your favour after the second interview and will ask you whether you are still convinced by us. If we agree, we will prepare your contract.

In the following days, we will send you the contract in duplicate by post. With the contract, you will also receive relevant information about your employment.

Between accepting the position and the first day of work, you as a new employee can already access relevant internal information. This allows you to form a detailed picture of the company and prepare for the job.

On the first day, you will be onboarded in your new team and with other colleagues. You will set up your new workplace and get an overview of your upcoming tasks. You will also receive your individual induction plan, which will help you to find your way around quickly.