Administrative Assistant 60% (M/F)

About the job

Family-owned company from Fribourg founded in 1902, Stephan SA is a recognised player in metal construction, façades and complex technical projects. With more than 150 employees on a 120,000 m² site, we have been putting our expertise at the service of ambitious projects for over a century.

Skills develop, responsibilities evolve and talents find their place.

To strengthen our secretariat, we are looking for a

Administrative Assistant 60% (M/F)

Your mission:

A true key player in the secretariat, you participate in managing the company’s administrative activities, ensure the flow of information, welcome internal and external contacts, and follow up on the practical training of apprentice commercial employees. Your main responsibilities will be as follows:

• Welcome visitors, clients and partners as well as manage telephone calls.
• Manage mail, the company’s general messaging and ensure the flow of information.
• Prepare, format and follow up on various administrative documents.
• Manage, file and archive administrative documentation.
• Contribute to the administrative and logistical management of the secretariat.
• Participate in the follow-up of the practical training of apprentice commercial employees.
• Ensure continuity of certain secretariat activities in the absence of the executive assistant.
• Collaborate in organising and coordinating the company’s internal events.
• Support the company’s departments with administrative tasks.

Your profile:

Beyond your background, we are looking for a versatile and solution-oriented person, capable of effectively contributing to the smooth running of the secretariat and adapting to varied activities.

• Commercial employee federal certificate of competence (CFC) or equivalent training.
• 3 years’ experience in an administrative, secretarial or reception role in the construction sector, complemented by experience in digital communication and social media management (LinkedIn, Instagram, etc.).
• Excellent command of French and very good knowledge of German. Any other language is an asset.
• Comfortable with common IT tools and office software.
• Organised, rigorous, discreet personality capable of managing multiple priorities.
• Flexibility in presence days to ensure service continuity, especially during absences of other team members.
• Excellent service sense, interpersonal skills and interest in the administrative support of apprentice commercial employee training.

What we offer:

• The stability and solidity of a century-old family business recognised for its expertise.
• An attractive pension fund, above the minimum legal benefits.
• Contribution towards meal expenses.
• Free parking and various employee benefits.
• A company that promotes conviviality and exchanges through regular internal events.
• Training opportunities and career development prospects within the company.