Clerk in Administration, Human Resources & Logistics with Executive Assistance

About the job

Cowex AG is an established manufacturer of composites for demanding industrial applications and produces composite solutions for three core sectors – high voltage technology, rail transport, and mechanical engineering. In the area of special solutions & innovations, we also realise installations, presentations, and systems for chemical apparatus engineering. To succeed our long-standing executive assistant, we are looking for an organised individual who independently manages administration, human resources, and logistics, and noticeably supports our managing director in daily business.

Your tasks

Administration & Order Processing

• Creating debtor invoices and responsibility for dunning procedures.
• Checking creditor invoices.
• Supporting purchasing, creating orders.
• Overview of the production status of orders.
• Handling mail, filing and scanning, as well as managing office supplies.

Logistics

• Organisation of complete goods dispatch domestically and abroad, including export documents.
• Direct contact person for freight forwarders.
• Checking the stock of empties as well as disposal/recycling.

Human Resources

• Personnel administration from entry to exit for our employees at both locations.
• Time recording and processing of work and residence permits.
• Preparation of payroll, assisting with employment contracts and references.
• Participation in recruitment including conducting interviews.
• Reporting of sickness and accident daily allowances.

Executive Assistance & Reception

• Right hand of the managing director: preparing and following up appointments, correspondence, pending matters, and dossiers.
• First contact for customers, suppliers, and visitors – reception, hospitality, and care.
• Telephone switchboard and organisation of meetings.

Your profile

• Completed commercial basic training (EFZ), further training advantageous.
• Several years of experience in a comparable all-rounder role, ideally in an SME or industrial company.
• Experience in personnel administration as well as invoicing and dunning.
• Interest in technical products and good technical understanding.
• Experience in an SME environment where you "get stuck in" and solve issues pragmatically.
• Very good German skills in spoken and written form; French and English skills for communication in an international environment.
• Confident use of MS Office.
• Independent, structured working style and enjoyment in taking responsibility.
• Discretion, reliability, and a friendly, engaging manner towards business partners and employees.
• Resilience: you keep an overview and remain calm even in hectic moments.
• Driving licence category B (our two locations are about 10 minutes apart by car).

What we offer you

• A versatile key position in an industrial Swiss SME with short decision-making paths.
• Direct collaboration with the managing director – you actively shape personnel and administration.
• Part-time position 70–80% with a team-coordinated, plannable daily schedule.
• Careful induction by the previous post holder.
• A down-to-earth environment with qualified and motivated colleagues.
• Contemporary employment conditions and long-term prospects.
• Your main workplace is in Lausen, occasionally you will also work in Pratteln – both locations are well connected by transport, with free parking and public transport nearby.

Your application

Do you feel addressed and recognise yourself in this profile? Then we look forward to receiving your complete application documents (CV, certificates).

For questions, Lara Grunder is happy to assist you at Tel. +41 61 821 91 59.

Contact

Lara Grunder · +41 61 821 91 59 · Cowex AG, Kanalstrasse 19, 4415 Lausen · www.cowex.ch