Clerk in School Secretariat

Hub function: You take on the central hub role as the first point of contact at the location. Your tasks include administrative support of the school management, responsibility for student administration as well as personnel and substitute management.

Organising everyday school life: You welcome and advise teachers and parents, manage the telephone, process mail and maintain the appointment calendar. In addition, you coordinate substitutes, procure materials and take care of office equipment. With your friendly and professional communication, you support a smooth school day.

Personnel: You are responsible for organising and coordinating employee entries and exits, planning and coordinating short- and long-term substitutes, as well as the careful management and administration of lesson accounts.

Finance and accounting: You support the school management in preparing and adhering to the school budget (expense reports, class credits, quarterly and annual accounts, further training).

Student administration: You are responsible for managing class assignments, reports, student admissions and changes, as well as maintaining student data. In addition, you coordinate communication with the Department of Primary Schools, parents and teachers and assist in organising school events and school camps.

Experience: You already have professional experience in a school office, possess very good MS Office skills and are willing to learn new programmes (JCS, Banana, Untis etc.).

Personality: You convince with friendliness, empathy and a strong service orientation. Even in hectic situations, you remain calm, resilient and reliable.

Education: You have completed commercial basic training at EFZ level.

Language: You have confident oral and written German skills. Knowledge of other languages is an advantage.